Senior Billing Specialist

Higgs Fletcher & Mack, LLP; San Diego (CA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k)

Health insurance

Vision insurance

Life and AD&D insurance

Short-Term Disability & Long-Term DI

Paid Time Off

Paid holidays

On-site gym membership

Building lounge access

Transportation allowance

Continuing education

Job summary

Higgs Fletcher & Mack LLP, a prestigious San Diego law firm, seeks an experienced Billing Specialist to manage client invoicing, time entry monitoring, collections support, and billing system administration. The role supports efficient, accurate invoicing across multiple matters in a fast-paced environment.

Ideal candidates bring at least 5 years of legal billing experience, strong organizational skills, and proficiency with Aderant, ProLaw or Elite 3E, along with familiarity with iManage and

Qualifications

• High school diploma required or equivalent.
• Minimum 5+ years of legal billing experience in a law firm.
• Familiarity with billing software (Aderant, ProLaw or Elite 3E).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple deadlines and work independently.
• Discretion in handling confidential financial and client information.
• Proficiency with iManage and SQL databases preferred.

Responsibilities

• Prepare, review, and finalize client invoices following firm and client billing guidelines, including adjustments for write-downs and rate corrections.
• Submit invoices via electronic billing platforms; manage rejections or adjustments and ensure ABA task/activity code compliance.
• Monitor attorney time entries and expenses for accuracy; assist with collections and follow up on outstanding balances.
• Maintain eBilling credentials and configurations; onboard new clients and map matters in Aderant.
• Process LEDES files for structure and code accuracy; redact irrelevant content from AP invoices.

Skills

Attention to detail

Organizational skills

Communication skills

Independent work

Deadline management

Multitasking

Discretion

Education

High school diploma

Tools

Aderant

Pro Law

Elite 3E

iManage

SQL

Job description

Are ready to advance your career with one of San Diego's most highly regarded law firms?

Founded in 1939, Higgs Fletcher & Mack LLP is one of San Diego's most established and respected full-service law firms. With more than 70 attorneys across 20+ practice areas, the firm provides sophisticated legal counsel to businesses, organizations, and individuals throughout California. Known for its commitment to excellence, collaboration, and client service, Higgs Fletcher & Mack combines the depth and expertise of a large law firm with the personalized attention of a boutique practice. We foster a culture of professionalism, integrity, diversity, and community involvement, giving employees the chance to build rewarding careers while contributing to meaningful client outcomes and lasting community impact.

The ideal candidate will bring at least 5 years of legal billing experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Responsibilities

• Prepare, review, and finalize client invoices in accordance with firm and client billing guidelines, including adjustments for write-downs, rate corrections, trust applications, and split billing.
• Submit invoices through electronic billing platforms, manage rejections or adjustments, and ensure compliance with ABA task/activity codes and client-specific billing standards.
• Monitor attorney time entries and expenses for accuracy and compliance; assist with collections and follow up on outstanding accounts.
• Maintain eBilling platform credentials and configurations, onboard new clients, manage rate approvals, and ensure proper matter mapping and setup in Aderant.
• Process LEDES files for structure and code accuracy, redact irrelevant content from AP invoices, and ensure billing documents are clear and professional.
• Collaborate with attorneys, staff, and client representatives to resolve billing discrepancies, submit appeals, and clarify billing narratives to avoid invoice rejection.
• Maintain billing records, generate monthly reports for attorneys and the Director of Finance, Accounting & Operations, and provide insights on trusts, AR, time/cost accruals, and matter status.

Required Experience

• High school diploma
• At least 5+ years of legal billing experience in a law firm environment
• Must have familiarity with billing software (e.g. Aderant, Pro Law or Elite 3E)
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple deadlines and work independently
• Discretion in handling confidential financial and client information
• Proficiency in software such as iManage and SQL database is preferred.

Job Type:Full-time

Anticipated Base Salary:$80,000.00 – $85,000.00

Featured Benefits

• 401(k)
• Health insurance
• Vision insurance
• Employer-paid Life and AD&D insurance
• Short-Term Disability & Long-Term Disability
• Generous Paid Time Off
• Paid holidays
• Free on-site gym membership
• Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers' room and more!
• Monthly transportation allowance
• Ongoing on-site workshops & continuing education programs

Schedule: Monday to Friday

Work Location:On-site Monday-Fridayuntil fully trained, then hybrid

About Higgs Fletcher & Mack

Founded in 1939, Higgs Fletcher & Mack is San Diego's oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

About Higgs Fletcher & Mack

Founded in 1939, Higgs Fletcher & Mack is San Diego's oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

Equal opportunity Statement

Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.

Equal opportunity Statement

Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.