Litigation Legal Assistant

Higgs Fletcher & Mack, LLP; San Diego (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k)

Health insurance

Vision insurance

Life and AD&D insurance

Short-Term Disability & Long-Term Dis 

Paid Time Off

Paid holidays

On-site gym

Transportation allowance

Continuing education

Job summary

Higgs Fletcher & Mack LLP in San Diego, CA is seeking an experienced Litigation Legal Assistant to provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated matters.

The ideal candidate will have a minimum of three years of litigation experience as a Legal Assistant or in a similar role, with exceptional organizational and communication skills and the ability to manage multiple priorities in a fast-paced, team-oriented environment.

Qualifications

• Three years’ experience as a Legal Assistant in civil litigation.
• Proficiency in Outlook, Word, Excel, DocuSign, and document management systems.
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.
• Strong system skills in document management systems and digital filing.
• Superior oral and written communication skills.
• Excellent interpersonal skills and ability to interact with clients and coworkers.
• Ability to balance competing and changing priorities.
• Ability to work independently and as part of a team.
• Diligent in meeting deadlines and completing tasks.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys and paralegals in various Litigation practice groups.
• Manage complex calendars, schedule consultations, depositions, and client meetings.
• Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses.
• Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings.
• Coordinate and process filings in State and Federal courts, including electronic filing and service.
• Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical).
• Communicate professionally with clients, court staff, opposing counsel, and vendors.
• Track certified mailings, overnight deliveries, and manage document flow.
• Process invoices, check requests, and schedule conference rooms.
• Collaborate closely with paralegals to ensure smooth case management and workflow.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Outlook

Word

Excel

DocuSign

Job description

Are ready to advance your career with one of San Diego's most highly regarded law firms?

Founded in 1939, Higgs Fletcher & Mack LLP is one of San Diego's most established and respected full-service law firms. With more than 70 attorneys across 20+ practice areas, the firm provides sophisticated legal counsel to businesses, organizations, and individuals throughout California. Known for its commitment to excellence, collaboration, and client service, Higgs Fletcher & Mack combines the depth and expertise of a large law firm with the personalized attention of a boutique practice. The firm fosters a culture of professionalism, integrity, diversity, and community involvement, offering employees the opportunity to build rewarding careers while contributing to meaningful client outcomes and lasting community impact.

Higgs Fletcher & Mack LLP is seeking an experienced Litigation Legal Assistant to join its Civil Litigation practice group. In this role, you will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated and complex legal matters. The ideal candidate will have a minimum of three years of litigation experience as a Legal Assistant or in a similar role, exceptional organizational and communication skills, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. This is an excellent opportunity to become part of a collaborative and highly respected law firm that values professionalism, client service, and employee development.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys and paralegals in various Litigation practice groups.
• Manage complex calendars, schedule consultations, depositions, and client meetings
• Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses
• Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings
• Coordinate and process filings in State and Federal courts, including electronic filing and service
• Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)
• Communicate professionally with clients, court staff, opposing counsel, and vendors
• Track certified mailings, overnight deliveries, and manage document flow
• Process invoices, check requests, and schedule conference rooms
• Collaborate closely with paralegals to ensure smooth case management and workflow

Required Experience

• At least three years’ experience as a Legal Assistant (or equivalent position) in civil litigation. Experience in product liability, healthcare and Trusts & Estates desired.
• Proficiency in Outlook, Word, Excel, DocuSign, and document management systems
• Strong organizational skills, attention to detail, and ability to maintain confidentiality
• Strong system skills in document management systems and digital filing
• Superior oral and written communication skills
• Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
• Ability to balance competing and changing priorities
• Ability to work independently and as part of a team
• Diligent in meeting deadlines and completing assigned tasks

Featured Benefits

• 401(k)
• Health insurance
• Vision insurance
• Employer paid Life and AD&D insurance
• Short-Term Disability & Long-Term Disability
• Generous Paid Time Off
• Paid holidays
• Free on-site gym membership
• Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers' room and more!
• Stunning office spaces with views of downtown San Diego & San Diego Bay
• Monthly transportation allowance
• Ongoing on-site workshops & continuing education programs

Schedule: Monday to Friday

Work Location: Hybrid two days per week after training period. We are located in Little Italy, San Diego, CA 92101

About Higgs Fletcher & Mack

Founded in 1939, Higgs Fletcher & Mack is San Diego's oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients' issues. The firm's lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

About Higgs Fletcher & Mack

Founded in 1939, Higgs Fletcher & Mack is San Diego's oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients' issues. The firm's lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

Equal opportunity Statement

Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.

Equal opportunity Statement

Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.