Senior Billing Coordinator

Paul Hastings LLP; Washington (District of Columbia); On-site; USD 73,000 - 95,000; Full time

Job summary

An established industry player seeks a Senior Billing Coordinator to manage billing processes and collaborate with finance teams. This role involves reviewing invoices, resolving billing issues, and ensuring compliance with client guidelines. The ideal candidate will possess strong organizational and analytical skills, with a solid background in accounting and legal eBilling. Join a collaborative environment that values innovation and professional growth, offering a competitive salary and comprehensive benefits package to support your career development.

Benefits

Medical, Dental, Vision Insurance

Flexible Spending Account

Paid Parental Leave

Generous PTO Program

Professional Development Programs

Transportation and Commuter Benefits

Employee Assistance Program

Anniversary Bonus Program

International Travel Insurance

Employee Discounts

Qualifications

• At least 4 years of general accounting experience required.
• Advanced proficiency in accounting software and MS Excel.

Responsibilities

• Manage the billing process and collaborate with finance personnel.
• Handle eBilling rejections and ensure compliance with client protocols.

Skills

Organizational Skills

Analytical Skills

Problem Solving

Accounting Principles

MS Excel

MS Word

MS Outlook

English Proficiency

Education

Bachelor's degree in Accounting or related field

Tools

3e Accounting Software

Windows-based Accounting Programs

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Senior Billing Coordinator.

The Senior Billing Coordinator will be responsible for the administration and management of the billing process, provide billing support to and collaborate with finance personnel, attorneys and client service specialists, handle special requests and projects, and reconcile aged unbilled, rejections and short payments.

In this capacity, the Senior Billing Coordinator will:

• Review, edit and process proformas and invoices;
• Monitor the status of proformas;
• Identify issues and work with colleagues to resolve aged unbilled;
• Review client guidelines against finance applications and eBilling applications to ensure billing instructions are current and adhere to client and attorney protocol;
• Respond to billing inquiries and requests from attorneys, client service specialists and Client Finance department;
• Follow accounts from proformas to successful submission of billing and eBilling;
• Handle eBilling rejections, resubmissions and related tasks like rate sheets, timekeeper approval, budgets, etc.;
• Keep Billing Attorney and Client Service Specialist updated on rejections and delayed billings;
• Update and audit instructions, templates, billing notes within all finance application platforms for assigned matters;
• Provide overflow support to billing team members;
• Advance knowledge of application processes to provide support, guidance and leadership to team members;
• Work overtime as required, in particular at month end and year end; and
• Handle additional billing projects as assigned.

Proficiencies:

• Organized, professional, analytical and capable of solving problems;
• Advanced knowledge of generally accepted accounting principles and methods;
• Advanced proficiency in windows- and web-based accounting programs (3e preferred);
• Advanced proficiency in MS Excel;
• Fundamental proficiency in MS Word and MS Outlook; and
• Advanced proficiency in the English language, written and spoken.

Qualifications:

• Bachelor's degree or equivalent in accounting or related field (preferred);
• At least 4 years of general accounting experience (required);
• At least 4 years of legal eBilling experience (preferred); and
• At least 4 years of law firm experience (preferred).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $73,000 and a maximum of $95,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings LLP is an equal opportunity employer.