Senior Billing Coordinator

TalentoHC; Newark (NJ); Hybrid; USD 90,000 - 105,000; Full time

Job summary

TalentoHC is seeking a Senior Billing Coordinator for a leading law firm's Finance team in Newark, NJ. This role involves overseeing complex billing operations, managing the billing lifecycle, and liaising between attorneys, clients, and finance. The ideal candidate will have strong legal billing experience and a solid understanding of process improvements.

With responsibilities including managing accounts and ensuring compliance, this position offers a salary range of $90,000 to $105,000. Join an inclusive workplace committed to diversity and equal opportunity.

Qualifications

• 3–5 years of law firm billing experience required.
• Strong written and verbal communication skills.
• Exceptional attention to detail and ability to manage multiple deadlines.

Responsibilities

• Serve as the primary billing contact for complex accounts.
• Build and maintain relationships with attorneys and clients.
• Analyze firm financial reports and billing data.

Skills

Legal billing

Attention to detail

Microsoft Excel

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting or related field

Tools

Aderant

Intapp

iManage

Litera

Best Authority

Job description

Title: Senior Billing Coordinator

Location: Newark, NJ / Hybrid

Employment Type: Full-Time

Experience: 3-5 years

About the Opportunity

TalentoHC is partnering with a leading law firm seeking a Senior Billing Coordinator to join its Finance team. This role will be responsible for overseeing complex billing operations, managing the full billing lifecycle, and serving as a key liaison between attorneys, clients, and the Finance department. The ideal candidate brings strong experience in legal billing and collections and a proven ability to drive accuracy, compliance, and cash flow efficiency in a fast‑paced legal environment. This opportunity offers the chance to work closely with attorneys and firm leadership while contributing to process improvements and strategic billing initiatives that support the firm’s long‑term financial health.

Key Responsibilities

• Serve as the primary billing contact for complex accounts, coordinating all aspects of the billing lifecycle including prebill review, revisions, invoice generation, posting, and documentation management
• Build and maintain strong relationships with attorneys, clients, and internal stakeholders to support effective billing operations and client service
• Partner with attorneys to develop and execute billing and collections strategies, proactively identifying and resolving billing issues
• Analyze firm financial reports and billing data to identify trends, recommend process improvements, and enhance overall billing efficiency
• Maintain accurate client and matter data including rates, budgets, and billing instructions; support attorneys in developing and monitoring matter budgets
• Ensure all billing activities comply with firm policies, client guidelines, and ethical standards
• Prepare and deliver routine and ad hoc reports to support decision‑making by attorneys and firm leadership
• Collaborate with the Billing Manager and Finance team on accounting operations, special projects, and year‑end closing activities

Qualifications

• 3–5 years of law firm billing experience required
• Proficiency in Microsoft Excel and legal accounting systems; Aderant and Intapp preferred
• Experience with iManage, Litera, or Best Authority a plus
• Strong written and verbal communication skills with the ability to build internal and external relationships
• Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines under pressure
• Ability to exercise independent judgment and discretion when managing complex financial and client matters
• Bachelor’s degree in Accounting or a related field preferred

Compensation Range

$90,000- $105,000 USD

Equal Opportunity Employer

TalentoHC is an equal opportunity employer committed to fostering an inclusive workplace that values diverse backgrounds, perspectives, and experiences. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.