Senior Billing Coordinator

Simpson Thacher & Bartlett LLP; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

An established industry player is seeking a Senior Billing Coordinator to manage attorney billing with precision and efficiency. This role involves compiling and analyzing billing data, interacting with attorneys and clients, and ensuring timely processing of invoices. The ideal candidate will have strong analytical skills and attention to detail, thriving in a fast-paced environment. Join a collegial atmosphere where your contributions will directly impact the firm's success and client satisfaction. If you are ready to take your billing expertise to the next level, this opportunity is perfect for you.

Qualifications

• 3 to 5 years of billing experience in a large law firm required.
• Ability to work independently with minimum supervision.

Responsibilities

• Compile and process a high volume of attorney bills monthly.
• Interface with attorneys and clients regarding billing matters.
• Mentor and train new Billing Coordinators as directed.

Skills

Analytical Skills

Problem Solving

Attention to Detail

Communication Skills

Time Management

Education

High School diploma or GED equivalent

Bachelor’s degree from four-year college or university

Tools

MS Office Suite

3E

Job description

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Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

• Interface with attorneys, secretaries, clients and staff regarding billing matters
• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs according to Firm guidelines and policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
• Submit invoices electronically, assisting with bill resolution as required
• Review billing supporting documentation for accuracy
• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
• Create billing schedules and various billing analyses as required
• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
• Distribute monthly partner reports
• Regularly review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Mentor and train new Billing Coordinators as directed
• Assist with special projects as needed
• Perform other duties as assigned
  
  

Required Skills

• Ability to effectively present information verbally and in writing
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• High level of proficiency with 3E
• Ability to work independently with minimum supervision
• Strong attention to detail
• Excellent analytical and problem solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Flexibility to adapt to all work situations and work varied hours
  
  

Preferred Skills

• Familiarity with E-billing Hub and Multi currency preferred
  
  

Required Experience

• A minimum of 3 to 5 years of billing experience in a large law firm required
  
  

Preferred Experience

• 5 plus years of billing experience preferred
  
  

Required Education

• High School diploma or GED equivalent
  
  

Preferred Education

• Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience
  
  

Preferred Qualifications

• Degree in Accounting preferred
  
  

Salary Information

NY only: The estimated base salary range for this position is $95k to $115k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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