Senior Bilingual Front Desk Administrator | Excel & HR

TPI Staffing, Inc.; Katy (TX); On-site; USD 36,000 - 39,000; Full time

Job summary

TPI Staffing, Inc. seeks an experienced Front Desk Office Administrator to manage front desk operations and day-to-day office needs.

This senior role supports customers, dealers, and employees across the U.S., Canada, Mexico, and beyond, requiring exceptional organization and problem-solving abilities. The ideal candidate has 10+ years of administrative experience, advanced Excel/Outlook/Office skills, and fluency in Spanish.

Qualifications

• 10+ years of administrative office experience.
• Advanced Excel skills.
• Advanced Outlook skills, including calendar management for multiple participants.
• Strong Microsoft Word, PowerPoint, Teams, and Visio skills.
• Excellent organizational and problem-solving abilities.
• Professional telephone and customer service skills.
• Ability to work independently and manage multiple priorities.
• Bilingual Spanish required.

Responsibilities

• Manage Front Desk, incoming calls, visitors, mail, and general office needs.
• Answer, screen, and direct calls to the appropriate department.
• Schedule meetings, interviews, and Teams meetings using Outlook.
• Coordinate conference and training rooms, catering, and meeting setup.
• Maintain office supplies, reception area, breakroom, and office equipment.
• Coordinate office repairs, HVAC, maintenance, and cleaning services.
• Maintain PTO/vacation schedules and employee/contact lists using Excel.
• Track candidates, interviews, appointments, expenses, and office budgets using Excel.
• Reconcile office credit cards and expenses using Excel and Concur.
• Prepare management reports and presentations using Excel and PowerPoint.
• Draft business letters, notices, flyers, and U.S. visa invitation letters using Word.
• Use Word Mail Merge for holiday cards and invitations.
• Maintain and update organizational charts using Visio.
• Manage the timecard system for payroll; training provided.
• Book travel arrangements as needed.
• Provide administrative support to HR, management, and other departments.
• Identify opportunities to improve office processes and resolve problems.
• Perform other administrative duties as needed.
• May cross train to perform other duties

Skills

Administrative experience

Bilingual Spanish

Organizational skills

Problem-solving

Telephone & customer service

Independent work

Multitasking

Tools

Excel

Outlook

Word

PowerPoint

Teams

Visio

Job description

TPI Staffing, Inc. seeks an experienced Front Desk Office Administrator to manage front desk operations and day-to-day office needs.

This senior role supports customers, dealers, and employees across the U.S., Canada, Mexico, and beyond, requiring exceptional organization and problem-solving abilities. The ideal candidate has 10+ years of administrative experience, advanced Excel/Outlook/Office skills, and fluency in Spanish.