Senior Benefits Analyst

Navan; California; On-site; USD 76,000 - 169,000; Full time

Job summary

Navan seeks a Senior Benefits Analyst to own the daily administration of U.S. employee benefits, including health, welfare, 401(k), and leave programs. You will be the primary contact for U.S.

benefits operations, ensuring accurate administration and regulatory compliance, and delivering a seamless employee experience. You will manage enrollments, retirement plan operations, leave coordination, and vendor relationships, while aligning with Payroll and People Operations to resolve issues and

Qualifications

• 4–6 years of progressive experience in employee benefits administration.
• Experience administering health and welfare plans, 401(k), and leave programs.
• Working knowledge of U.S. benefits regulations: ERISA, ACA, COBRA, HIPAA, FMLA and state leaves.
• Experience with international benefits programs.
• Experience partnering with brokers, carriers, retirement recordkeepers, and third-party administrators.
• Proficiency with HRIS and benefits platforms; Workday preferred.
• Strong analytical, organizational, and communication skills.

Responsibilities

• U.S. Benefits Administration: manage daily operations of medical, dental, vision, life, disability, FSA, HSA, and other employee benefits, including enrollments and LE events.
• 401(k) Administration: oversee retirement plan operations, eligibility, contributions, vendor coordination, compliance testing, and audits.
• Leave of Absence: manage U.S. leave programs, including FMLA, CFRA, parental leave, disability, and state leaves.
• Compliance & Audits: support ACA, COBRA, ERISA, Form 5500 and benefits-related audits.
• Vendor Management: primary contact for benefits carriers, brokers, retirement providers, and leave admins.
• International Benefits: support global benefits administration and projects with regional teams.
• Systems & Reporting: maintain benefits data, conduct audits, and resolve discrepancies with Payroll/People Ops.
• Process Improvement: identify opportunities to streamline workflows and strengthen controls.

Skills

Benefits administration

Regulatory compliance

Analytical skills

Communication skills

Cross-functional collaboration

Tools

HRIS

Workday

Benefits platforms

Job description

We are seeking a proactive, detail-oriented Senior Benefits Analyst to own the day-to-day administration of our U.S. employee benefits programs, including health and welfare benefits, 401(k), and leaves of absence.

This role will serve as the primary point of contact for U.S. benefits operations, ensuring a seamless employee experience, accurate administration, and regulatory compliance.

What You'll Do:

U.S. Benefits Administration: Independently manage daily operations of medical, dental, vision, life, disability, FSA, HSA, and other employee benefits programs, including enrollments, qualifying life events, employee inquiries, and escalations.

401(k) Administration: Oversee retirement plan operations, including eligibility, contributions, vendor coordination, compliance testing, and annual audits.

Leave of Absence: Manage and coordinate U.S. leave programs, including FMLA, CFRA, parental leave, disability, and state-specific leaves, partnering with third-party administrators and internal stakeholders.

Compliance & Audits: Support regulatory compliance, including ACA, COBRA, ERISA, Form 5500, and benefits-related audits.

Vendor Management: Serve as the primary operational contact for benefits carriers, brokers, retirement providers, and leave administrators, driving timely issue resolution.

International Benefits: Support global benefits administration, renewals, employee communications, and projects in partnership with regional teams and the Global Benefits Manager.

Systems & Reporting: Maintain accurate benefits data, conduct regular audits, and partner with Payroll and People Operations to resolve discrepancies.

Process Improvement: Identify opportunities to streamline workflows, strengthen controls, and enhance the employee benefits experience.

What We're Looking For:

4-6 years of progressive experience in employee benefits administration, with strong hands-on U.S. benefits expertise.

Demonstrated experience independently administering health and welfare plans, 401(k), and leave of absence programs.

Working knowledge of U.S. benefits regulations, including ERISA, ACA, COBRA, HIPAA, FMLA, and applicable state leave laws.

Prior experience or exposure to international benefits programs.

Experience working with benefits brokers, carriers, retirement recordkeepers, and third-party administrators.

Proficiency with HRIS and benefits administration platforms; Workday experience preferred.

Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.

Excellent communication skills, a customer-focused mindset, and the ability to manage competing priorities independently.

The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.

For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.

Pay Range

$76,125-$169,300 USD

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.

Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.