Senior Benefits Administrator

Tebra; United States; Remote; USD 90,000 - 103,000; Full time

Job summary

Tebra is seeking a Senior Benefits Administrator to oversee health and welfare plans, including a self-insured medical program. You will drive compliance with ERISA/ACA, manage TPAs and brokers, and lead enrollment cycles with data-driven analysis.

The role reports to the HR Operations Director and emphasizes employee communication, plan performance analytics, and governance across medical, dental, vision, life, disability, and 401(k) plans.

Qualifications

• Bachelor’s degree in HR, business, finance or related field.
• 5 years of direct health and welfare plan administration experience.
• Experience with self-insured/self-funded medical plans, stop-loss, TPAs, and PBMs.

Responsibilities

• Oversee day-to-day health & welfare plan administration and compliance.
• Monitor medical and prescription claims performance and trends.
• Manage relationships with TPAs, PBMs, brokers, and carriers.
• Lead open enrollment, COBRA processing, and annual benefits audits.
• Coordinate funding, reconciliations, and IBNR tracking.

Skills

Data analytics

Employee communication

Regulatory knowledge

Education

Bachelor’s Degree in HR, Business Admin, Finance, or related field

CEBS (Certified Employee Benefit Specialist)

SHRM-CP/SHRM-SCP

PHR/SPHR

Tools

Workday

Excel

Job description

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal — not via social media or text message. We do not conduct interviews via instant messaging.

Headquarters: United States - Remote

About the Role

We are seeking an experienced and analytical Senior Benefits Administrator to oversee the day-to-day administration and strategic alignment of our health and welfare plans. Reporting directly to the HR Operations Director, this role plays a pivotal part in managing our self-insured medical plan, monitoring plan performance, managing Third-Party Administrator (TPA) relationships, and ensuring compliance across all health and welfare offerings (medical, dental, vision, life, disability, 401K and wellness). The ideal candidate possesses deep expertise in ERISA, HIPAA, and ACA compliance, strong data analytics capabilities to evaluate claim trends, and exceptional employee communication skills to deliver a seamless experience.

Your Area of Focus

• Self-Insured Plan Oversight & Financial Management
• Claims Analysis & Tracking: Monitor ongoing medical and prescription drug claims performance; identify trends, high-cost claimants, and cost-driver patterns in partnership with plan actuaries and brokers.
• Stop-Loss Administration: Coordinate stop-loss policy renewals, track claims reaching individual/aggregate stop-loss thresholds, and submit reimbursement filings to carriers.
• TPA & Vendor Governance: Oversee relationships with Third-Party Administrators (TPAs), Pharmacy Benefit Managers (PBMs), and Benefits broker and carriers. Ensure operational execution according to SLAs.
• Funding & Reconciliations: Partner with Payroll and Accounting to manage weekly/monthly billing, claims funding requests, reserve requirements (IBNR tracking), and employee contribution and invoice reconciliations.
• Health & Welfare Plan Administration
  • Open Enrollment: Lead the annual Open Enrollment process, including system updates, open enrollment communications, employee informational sessions, and post-enrollment audits.
  • Life Events & Ongoing Administration: Manage day-to-day enrollment changes, qualifying life events (QLEs), dependent eligibility verifications, and COBRA processing.
  • Disability & Leave Coordination: Support short-term/long-term disability programs and align benefit premiums during active FMLA/LOA periods.
  • Compliance & Governance Regulatory Reporting: Ensure strict compliance with federal and state regulations, including ERISA, ACA (1094/1095 reporting), HIPAA, COBRA, and FMLA.
  • Plan Documentation: Maintain updated Summary Plan Descriptions (SPDs), Summaries of Benefits and Coverage (SBCs), Plan Documents, and Form 5500 filings.
  • Nondiscrimination Testing: Coordinate annual 105(h) and Section 125 nondiscrimination testing with third-party compliance specialists.
  • Annual Benefits Audits: Lead annual 401K audit and execute dependent eligibility and enrollment audits throughout the year.
• Employee Experience & Communications
  • Escalated Claims Support: Act as the primary point of contact for complex, escalated employee claims issues, serving as an advocate while maintaining plan governance.
  • Benefits Communication: Draft clear, accessible employee communications explaining self-insured plan features, cost-saving tools (e.g., telehealth, centers of excellence), and wellness incentive initiatives.

Your Professional Qualifications

• Education & Experience
  • Bachelor’s Degree in Human Resources, Business Administration, Finance, or a related field (or equivalent practical experience).
  • 5 years of direct experience dedicated to health & welfare plan administration.
  • Demonstrated experience managing self-insured / self-funded medical plans, including working with stop-loss insurance, TPAs, and PBMs.
• Professional Certifications (Preferred)
  • CEBS (Certified Employee Benefit Specialist)
  • SHRM-CP/SHRM-SCP
  • PHR/SPHR
• Technical & Analytical Skills
  • HRIS Proficiency: Experience administering benefits using Workday.
  • Data & Excel Mastery: Advanced skills in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, data modeling) to analyze large sets of claims and census data.
  • Regulatory Depth: Deep functional knowledge of ERISA, ACA, HIPAA, COBRA, and IRS Section 125 rules.

#LI-SS1 #LI-Remote

Compensation

We are dedicated to attracting and retaining top talent with competitive and fair compensation. For this position, this range reflects our Zone 1 (National Average) pay band. Your specific compensation is thoughtfully determined by your experience, qualifications, the specific requirements of the role, and your Geo Zone. Our geo-zone system ensures your pay is competitive for your location, recognizing varying costs of labor across regions. Our four geo zones are designed to reflect this: Zone 1: National Average Zone 2: Moderately Higher Cost Regions Zone 3: High-Cost Regions Zone 4: Lower-Cost Regions Beyond base compensation, Tebra offers eligible employees the opportunity for variable pay and a robust benefits package, reflecting our commitment to your overall well-being. In compliance with California pay transparency laws, the specific compensation range applicable to your Geo Zone will be shared during your initial talent screen. Zone 1 (National Average) $90,000 — $103,000 USD

About Tebra

Tebra is the only all-in-one EHR+ platform built exclusively for independent healthcare practices. Designed to replace the clunky, fragmented tools built for corporate systems, Tebra connects EHR software, billing, automation, telehealth solution, and marketing — so providers can spend less time on admin and more time with patients. More than 42,000 private practices trust Tebra to streamline operations, increase revenue, and reduce burnout — helping clinicians leave work on time and red