Senior Benefits Administrator

The Addison Group; Phoenix (AZ); On-site; USD 70,000 - 82,000; Full time

Benefits offered by this job

Medical insurance (PPO/HDHP)

Dental and vision insurance

Employer-paid life and AD&D insurance

Disability coverage (short/long-term)

Employee Assistance Program (EAP)

401(k) with 4% match + 4% safe harbor

FSA and HSA options

Generous PTO

Job summary

The Addison Group is seeking a Senior Benefits Administrator in Phoenix, AZ to oversee employee benefits programs, leave administration, and regulatory reporting. You will collaborate with HR leadership and cross-functional teams to ensure compliant and efficient benefits operations.

The ideal candidate has extensive experience with benefits administration, FMLA/ADA/COBRA/ACA, and supporting employees in Arizona and California.

Qualifications

• Five+ years in HR/employee benefits or related field.
• Strong knowledge of FMLA, ADA, HIPAA, COBRA, ACA and state leave laws.
• Experience supporting Arizona and California employees.

Responsibilities

• Oversee leave of absence and workplace accommodation requests from submission through resolution.
• Administer leave programs including FMLA, ADA, disability benefits, paid family and medical leave.
• Guide employees and managers through benefits, leave, disability, and accommodation processes.
• Coordinate the interactive accommodation process with HR, Legal, Payroll and external providers.
• Develop return-to-work plans and ensure accommodations are implemented.
• Manage COBRA, ACA reporting, Form 5500 and retirement plan reporting.
• Review invoices and billing for health, retirement, and voluntary benefits.

Skills

Benefits administration

Regulatory compliance

Leave administration

Vendor management

Employee relations

Tools

Paylocity

Employee Navigator

Fidelity 401(k)

Job description

Job Title: Senior Benefits Administrator

Location (city, state): Phoenix, AZ

Compensation: $70,000–$82,000 annually, with flexibility up to $85,000, plus a 5% annual bonus and a 4% safe harbor contribution.

Industry: Wholesale Building Materials

Benefits: This position is eligible for a comprehensive benefits package, including:

• Medical insurance with PPO and high-deductible health plan options
• Dental and vision insurance
• Employer-paid basic life and accidental death and dismemberment (AD&D) insurance
• Employer-paid short-term and long-term disability coverage
• Employee Assistance Program (EAP)
• 401(k) plan with an employer match of up to 4%, plus an additional 4% safe harbor contribution
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Generous paid time off (PTO)

About Our Client:

Addison Group is hiring on behalf of our client, an established organization in the wholesale building materials industry. Our client is seeking an experienced Senior Benefits Administrator to support employee benefits programs, oversee complex benefits administration processes, and help ensure compliance across multiple states. This opportunity offers the chance to contribute to an evolving workplace culture while collaborating with HR leadership and cross-functional teams.

Job Description:

The Senior Benefits Administrator will oversee employee benefits administration, including leave of absence programs, disability claims, workplace accommodations, retirement plans, and regulatory reporting. This individual will serve as a key resource for employees and managers, providing guidance on benefits-related questions and ensuring programs are administered accurately and efficiently.

The ideal candidate brings extensive experience with employee benefits and leave administration, strong knowledge of applicable federal and state regulations, and the ability to manage complex cases and vendor relationships. Experience supporting employees in Arizona and California is required.

Key Responsibilities:

• Oversee leave of absence and workplace accommodation requests from initial submission through resolution and return to work.
• Administer leave programs, including FMLA, ADA accommodations, short-term and long-term disability, paid family and medical leave, military leave, personal leave, and applicable state-specific programs.
• Guide employees and managers through benefits, leave, disability, and accommodation processes while maintaining confidentiality.
• Coordinate the interactive accommodation process with employees, managers, HR, Legal, Payroll, and external service providers.
• Develop and coordinate return-to-work plans and help ensure approved accommodations are implemented appropriately.
• Manage complex benefits and leave cases, addressing escalations and identifying practical solutions.
• Administer COBRA requirements and support ACA compliance and reporting.
• Coordinate annual Form 5500 reporting and retirement plan reporting, including true-up calculations and safe harbor requirements.
• Review and process invoices and billing statements related to employee health, welfare, retirement, and voluntary benefits.
• Monitor third-party administrators and benefits vendors to ensure accurate, timely service and compliance with established standards.
• Partner with internal teams and external providers to resolve service issues and improve benefits administration processes.
• Identify opportunities to streamline workflows, improve operational efficiency, and enhance the employee experience.
• Maintain knowledge of applicable federal and state employment regulations, with a focus on Arizona and California requirements.

Qualifications:

• At least five years of experience in human resources, employee benefits, leave administration, employee relations, or a related field.
• Demonstrated experience managing leave of absence programs, disability benefits, workplace accommodations, or related employee support services.
• Strong knowledge of FMLA, ADA, HIPAA, COBRA, ACA, state leave laws, disability programs, and applicable employment regulations.
• Experience supporting employees and administering benefits programs in both Arizona and California.
• Experience with retirement plan reporting, including Form 5500, true‑ups, and safe harbor requirements.
• Experience reviewing and processing invoices and billing statements associated with employee benefits and insurance vendors.
• Strong communication, problem‑solving, organizational, and relationship‑management skills.
• Ability to manage sensitive employee matters with discretion and confidentiality.
• Experience working in a small to midsize organization is preferred.
• Familiarity with Paylocity, Employee Navigator, Fidelity 401(k), and Microsoft Office is beneficial.
• Employment Type: Direct Hire
• Schedule: Standard business hours
• Start Date: As soon as possible
• Reporting Structure: Reports to the VP of Human Resources
• Experience Level: Senior-level benefits administration professional
• Work Environment: Professional headquarters setting
• Opportunity to contribute to a growing workplace culture.
• Potential for career growth and advancement.
• Competitive benefits package with employer-paid coverage options.
• Additional employer retirement contributions through the safe harbor program.
• Generous PTO and an emphasis on work‑life balance.
• Opportunity to work closely with HR leadership and cross‑functional partners.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.