Senior Associate, Village Planning and Coordination

La28Careers; Los Angeles (CA); On-site; USD 73,000 - 98,000; Full time

Job summary

LA28 seeks a Senior Associate for Village Planning & Coordination to establish and maintain planning systems, documentation, and coordination rhythms across multiple functions in Downtown Los Angeles. The role translates complex inputs into clear, current information for leaders and partners, bringing order to ambiguity.

The position requires 3–5 years in related fields, strong MS Office, SharePoint, and Smartsheet skills, and a collaborative, results-driven mindset for a high-profile,

Qualifications

• 3–5 years of experience in project coordination, operational planning, event operations, program management, or a related field.
• Strong project management and organizational skills with ability to manage multiple priorities and deadlines.
• Advanced proficiency in the Microsoft Office Suite, including PowerPoint, Excel, Microsoft Teams, and SharePoint.
• Experience with Smartsheet or a similar project management and tracking platform.
• Strong written, verbal, and presentation development skills.

Responsibilities

• Administer and maintain the Village Planning & Coordination SharePoint environment, including document management, site organization, and user permissions.
• Develop and publish SharePoint news posts, updates, and communications that support information sharing and team engagement.
• Coordinate Village Operational Planning (VOP) cycles, including schedules, stakeholder inputs, reviews, approvals, and version control.
• Compile, maintain, and distribute VOPs and supporting operational planning documentation across various functional areas.
• Track planning deliverables, milestones, risks, dependencies, and action items using Smartsheet, SharePoint, and Microsoft tools.
• Support planning and integration for Satellite Villages, tracking requirements, deliverables, timelines, and stakeholder actions.
• Develop presentations, reports, and dashboards, translating planning progress into executive-level summaries for leadership.

Skills

Project coordination

Operational planning

Event operations

Program management

Microsoft Office

SharePoint

PowerPoint

Excel

Communication

Education

Bachelor's degree preferred

Tools

Smartsheet

SharePoint

PowerPoint

Excel

Microsoft Teams

Microsoft Office

Job description

Role Purpose

The Olympic and Paralympic Villages are where thousands of Olympic and Paralympic competitors and other stakeholders will live, train, and prepare, and the operational planning behind them is being created now. As Senior Associate, Village Planning & Coordination, you will establish and maintain the planning systems, documentation, and coordination rhythms that keep this work moving across many functional areas. You will translate complex planning inputs into clear, current, shared information that leaders and partners can act on. It suits someone who brings order to ambiguity and takes pride in coordination that runs well.

Key Responsibilities

• Administer and maintain the Village Planning & Coordination SharePoint environment, including document management, site organization, and user permissions.
• Develop and publish SharePoint news posts, updates, and communications that support information sharing and team engagement.
• Coordinate Village Operational Planning (VOP) cycles, including schedules, stakeholder inputs, reviews, approvals, and version control.
• Compile, maintain, and distribute VOPs and supporting operational planning documentation across various functional areas.
• Track planning deliverables, milestones, risks, dependencies, and action items using Smartsheet, SharePoint, and Microsoft tools.
• Support planning and integration for Satellite Villages, tracking requirements, deliverables, timelines, and stakeholder actions.
• Develop presentations, reports, and dashboards, translating planning progress into executive-level summaries for leadership.

Required Competencies

• 3–5 years of experience in project coordination, operational planning, event operations, program management, or a related field.
• Strong project management and organizational skills, with the ability to manage multiple priorities and deadlines.
• Advanced proficiency in the Microsoft Office Suite, including PowerPoint, Excel, Microsoft Teams, and SharePoint.
• Experience with Smartsheet or a similar project management and tracking platform.
• Strong written, verbal, and presentation development skills.

Valued Experience

• Bachelor's degree preferred.
• Prior coordination experience on major events or complex, multi-site operations.
• Exposure to Olympic and Paralympic operations or another large-scale organizing environment.

What We Offer

• A historic, once-in-a-career opportunity to help deliver the Olympic and Paralympic Games.
• Broad exposure across Village functional areas, venue owners, and accommodation partners.
• Meaningful scope and visible ownership of the systems the team depends on.
• A collaborative, inclusive team of teammates who take pride in shared success.

What This Role Means for the Games

Well-run Village planning lets athletes arrive to spaces that are ready, safe, and welcoming. Your coordination keeps decisions visible and information current, so the many teams shaping the villages stay aligned as priorities evolve. It is a direct contribution to the athlete experience at the heart of the Games.

Physical Requirements & Working Conditions

• Available to work onsite in our Downtown Los Angeles-based office.
• The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.
• Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.
• Follows a hybrid schedule of about four days per week in the office, with frequent visits to Village sites; must be able to navigate large residential and operational zones, including during Games-time conditions.

Compensation

The annual base salary range for this position is $73,000 - $98,000. The pay scale provides the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

Accommodation

LA28 will provide reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please let your recruiter know so we can support your needs.

Equal Opportunity

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.