Senior Associate of Experiences & Events

1stDibs; New York (NY); Vor Ort; USD 85.000 - 120.000; Vollzeit

Zusammenfassung

1stDibs Experiences in New York seeks a Sr Associate, Experiences & Events to translate strategic ideas into flawlessly executed flagship events. You’ll own end-to-end production, from discovery to on-site execution, collaborating across Sales, Marketing, Trade, and Operations to deliver memorable experiences.

You bring 3+ years in event production or experiential marketing, strong communication, and detail-oriented project management using Google Workspace and Asana.

Qualifikationen

• 3+ years of professional experience in event production, experiential marketing, program management, or partnership activation.
• Proficiency with Google Workspace, project management platforms (Asana), and data/spreadsheet tracking tools.
• Excellent written and verbal communication skills; able to present to and coordinate across multi-disciplinary global teams.
• Meticulous attention to detail with capability to manage complex timelines, budgets, and vendor contracts.

Aufgaben

• Own day-to-day coordination for flagship events across discovery, planning, and execution phases.
• Manage vendor relationships, including contracts, deliverables, timelines, invoicing for venues, catering, A/V, and production partners.
• Build and track event budgets, manage vendor payments, and handle post-event reconciliations.
• Develop run-of-show documents, production schedules, and brief materials for internal leaders and external partners.
• Oversee on-site event logistics, setup, registration, staffing, and live troubleshooting.

Kenntnisse

Event production

Experiential marketing

Program management

Partnership activation

Communication

Tools

Google Workspace

Asana

Spreadsheet tracking tools

Jobbeschreibung

The Impact You’ll Make:

1stDibs Experiences is building a new business around curated, high-touch events and programming for our trade, seller, and consumer communities. As our Sr Associate, Experiences & Events, you will be the operational backbone of this initiative, ensuring strategic concepts become flawlessly executed, memorable experiences

• Deliver Results: Own day-to-day execution and production logistics for 2–4 flagship experiences per cycle, driving operational precision from vendor contracts to post-event reconciliation
• Collaborate Across Teams: Serve as the central operational point of contact across Sales, Marketing, Trade, and Operations to keep cross-functional stakeholders aligned and on schedule
• Act Like an Owner: Help shape the operational roadmap of a brand-new business unit from the ground up, proactively spotting bottlenecks and proposing creative solutions in a fast-paced environment
• Listen & Learn: Support customer discovery interviews, synthesize competitive research, and track post-event attendee insights to continuously elevate future programming

What You’ll Do:

Event Production & Operational Excellence:

• Own day-to-day coordination for flagship events across discovery, planning, and execution phases
• Manage vendor relationships, including contract review, deliverables, timelines, and invoicing for venues, catering, A/V, and production partners
• Build and track event budgets, manage vendor payments, and handle post-event financial reconciliations
• Develop comprehensive run-of-show documents, production schedules, and brief materials for internal leaders and external partners
• Oversee on-site event logistics, setup, registration, staffing, and live troubleshooting

Research & Attendee Insights:

• Assist in organizing customer discovery interviews, including scheduling, note-taking, and synthesizing feedback
• Track and organize post-event survey data and metrics in shared systems to measure success and inform future strategy
• Maintain competitive research on experiential trends across the luxury and art/design sectors

Cross-Functional Coordination:

• Partner with the Experiences Program Manager on staffing allocations, resource planning, and timeline tracking
• Coordinate activation details, asset delivery, and on-site execution for brand partners and sponsors
• Collaborate with Marketing on post-event asset collection and content amplification logistics

Experience:

3+ years of professional experience in event production, experiential marketing, program management, or partnership activation

Technical & Organizational Stack:

Proficiency with Google Workspace, project management platforms (Asana), and data/spreadsheet tracking tools

Communication & Collaboration:

Excellent written and verbal communication skills; comfortable presenting to and coordinating across multi-disciplinary global teams

Operational Precision:

Meticulous attention to detail with a track record of managing complex timelines, budgets, and vendor contracts without missing a beat

Problem-Solving Instincts:

High level of agility and comfort navigating ambiguity to keep projects moving forward seamlessly

Prior experience coordinating luxury, e-commerce, art, fashion, or interior design events

Familiarity with sponsorship activations, partnership logistics, or event analytics platforms