Senior Associate, Media Operations/Project Management

Publicis Health Media; Philadelphia (Philadelphia County); On-site; USD 50,065 - 66,360; Full time

Benefits offered by this job

Medical coverage

Dental insurance

Vision insurance

Disability insurance

401(k)

Parental leave

Tuition reimbursement

Flexible time off

Job summary

Publicis Health Media is seeking a Senior Associate in Philadelphia, PA to support the Operations team. This role involves managing financial and operational coordination, ensuring project deliverables meet deadlines, and conducting audits.

The ideal candidate will have 2+ years of operations experience and be proficient in Excel. Benefits include medical coverage, 401(k), and flexible time off. Let's enhance healthcare media together!

Qualifications

• Minimum 18 months – 2+ years in operations or project management in a media agency setting.
• 1+ year of experience using MS Excel and the MS Office suite.
• Prior experience supporting client financials and operational processes.
• Ability to learn agency operations, workflows, and internal processes.

Responsibilities

• Maintain team deliverables calendar and update task status.
• Prepare and distribute monthly financial deliverables.
• Conduct monthly asset audits and review invoices.
• Communicate effectively with managers and teams.

Skills

Operations management

Project management

Excel proficiency

Attention to detail

Problem-solving skills

Communication skills

Team collaboration

Tools

MS Office Suite

MediaTools

Mediaocean

Job description

PHM is the leading health media agency in the US, built for the modern healthcare experience. Here, industry depth meets media scale, where data becomes direction, where creativity and storytelling bring truth to life, and where orchestration replaces fragmentation.

Overview

The Senior Associate is the key support resource for the Operations team, owning and assisting in monthly deliverables for financial client documentation as well as project management across multiple brands.

Responsibilities

• Financial and Operational Coordination
  • Maintain team deliverables calendar and keep the team updated on task status.
  • Create, support, and deliver monthly financial deliverables by managing team timelines, internal workflows, and client deadlines.
  • Provide accurate documentation, communications, and status updates to keep all teams informed.
• Deliverable Management
  • Prepare and distribute financial monthly deliverables with clear direction on requirements.
  • Route materials for manager review/approval.
  • Send completed financial documents to clients meeting their deadlines.
  • Distribute updates, meeting notes, reminders, and status communications to internal team members.
• Operational Support
  • Conduct monthly asset audits.
  • Review invoices for information accuracy.
  • Coordinate with finance for necessary requests.
  • Provide administrative and operational support for the team and manager.
  • Attend meetings, take notes, and share with the larger team as needed.
  • Complete job code requests, employee onboarding/offboarding support, Launch Deck QA, and ad‑hoc reporting/client deliverables.
• Collaboration and Execution
  • Communicate effectively with managers and cross‑functional teams.
  • Demonstrate attention to detail and accountability in execution of assigned projects and deliverables.
  • Identify potential issues proactively and elevate when necessary.

Qualifications

• Minimum 18 months – 2+ years in operations or project management in a media agency setting.
• 1+ year of experience using MS Excel and the MS Office suite (advanced Excel skills a plus).
• 6 months – 1+ year of experience with media systems and tools (e.g., project‑management software, MediaTools, Mediaocean).
• Optional: HCP/Pharma media experience (background may include planning or investment).
• Previous experience supporting client financials and operational processes.
• Highly organized with great attention to detail.
• Strong follow‑through skills and ability to manage multiple projects and deadlines.
• Ability to learn the basics of agency operations, workflows, and internal processes.
• Excellent problem‑solving skills with the ability to recognize and escalate issues appropriately.
• Excel proficiency, preferably with a good understanding of formulas, PivotTables, and VLOOKUPs.
• Self‑starter with a willingness to learn.
• Collaborative team player.

Benefits

• Medical coverage, dental, vision, disability, 401(k).
• Parental and family care leave.
• Family‑forming assistance.
• Tuition reimbursement.
• Flexible time off.

Compensation Range: USD $50,065 – $66,360 annually.

All your information will be kept confidential according to EEO guidelines.

26-5695