Senior AP & Treasury Specialist

WhiteCap Workforce Solutions; Melville (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

WhiteCap Workforce Solutions is seeking an AP professional for our Long Island office to manage operating expense accounting and treasury payments for Direct Bill suppliers not paid through the company's commercial card programs.

The role requires accurate review, recording, reconciliation, payment, and reporting of obligations, while maintaining strong approval, banking, and documentation controls, and partnering with Financial Operations, budget owners, banking partners, and suppliers.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Five+ years of progressive experience in Accounts Payable, accounting, treasury operations, supplier payments, or a related discipline.
• Demonstrated experience with operating expense accounting, invoice coding, accruals, journal entries, account reconciliations, and month-end close.

Responsibilities

• Review, code, and process invoices for corporate operating expenses.
• Validate invoice accuracy, supporting documentation, departmental coding, entity assignment, and approval requirements.
• Ensure operating expenses are recorded in the appropriate general ledger accounts, departments, entities, currencies, and accounting periods.
• Maintain accurate vendor records and coordinate required documentation for new vendors or vendor changes in accordance with established controls.
• Reconcile vendor statements, research discrepancies, and resolve duplicate, missing, disputed, or incorrectly recorded invoices.
• Analyze Accounts Payable aging and unpaid obligations and communicate items requiring action or escalation.
• Identify potential month-end unrecorded liabilities and prepare operating expense accruals when required.
• Manage payment processes for Direct Bill suppliers.
• Prepare and process approved domestic and international wire transfers, ACH payments, and other authorized treasury disbursements.
• Validate payment instructions, invoice support, due dates, approval, and payment amounts before submission.
• Coordinate payment release under established authorization and segregation-of-duties controls.
• Maintain payment schedules and trackers.
• Monitor payment status and investigate unsuccessful transactions.
• Respond to supplier payment inquiries and provide remittance information after payment confirmation.
• Coordinate with Treasury regarding bank balances, payment timing, and material exceptions.
• Prepare journal entries and supporting schedules related to operating expenses, Direct Bill supplier liabilities, cash disbursements, bank fees, foreign currency activity, and other assigned Accounts Payable matters.
• Reconcile Accounts Payable subledger activity to the general ledger and investigate reconciling items.
• Prepare assigned balance sheet reconciliations and ensure reconciling items have documented ownership and timely resolution.
• Support monthly, quarterly, and annual close activities, including cut-off review, accruals, payment clearing, variance analysis, and financial reporting support.
• Support internal and external audit requests, control testing, and other accounting inquiries.
• Maintain controls over approvals, vendor changes, banking verification, payment preparation/release, and transaction recording.
• Maintain complete, organized, and audit-ready support for invoices, approvals, and reconciliations.
• Develop and maintain Accounts Payable and treasury payment SOPs, checklists, and recurring close schedules.
• Identify recurring issues and recommend process, reporting, control, or automation improvements.
• Participate in ERP, banking, workflow, reporting, and payment-process enhancements.
• Provide day-to-day guidance to Accounts Payable team members.

Skills

Operating expense accounting

Invoice coding

Accruals

Journal entries

Account reconciliations

Month-end close

Excel

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Oracle NetSuite

Job description

WhiteCap Workforce Solutions is seeking an AP professional for our Long Island office to manage operating expense accounting and treasury payments for Direct Bill suppliers not paid through the company's commercial card programs.

The role requires accurate review, recording, reconciliation, payment, and reporting of obligations, while maintaining strong approval, banking, and documentation controls, and partnering with Financial Operations, budget owners, banking partners, and suppliers.