Senior AP Manager - Shared Services & Automation

Ad Populum; Itasca (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

Ad Populum in Itasca, IL seeks a Senior AP Manager to lead the accounts payable shared services for multiple subsidiaries. You will manage day-to-day AP operations, establish consistent processes and controls, and drive automation to improve efficiency and accuracy.

The role emphasizes protecting company cash, vendor management, monthly close support, and developing the AP team as the shared services grows across the organization.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business or related field preferred.
• Minimum five (5) years of accounts payable experience, including at least three (3) years of supervisory experience.
• Strong understanding of accounts payable processes, internal controls, vendor management and cash disbursements.
• Strong communication, organizational and interpersonal skills with the ability to proactively identify and resolve issues.
• Detail-oriented with demonstrated ability to establish and follow consistent processes and procedures.
• Continuous-improvement mindset with experience identifying process enhancements and leveraging technology to improve efficiency.
• Proficiency in Microsoft Excel; Sage 50 and Sage X3 experience preferred but not required.

Responsibilities

• Manage day-to-day accounts payable operations across multiple Ad Populum businesses and establish consistent shared-services processes.
• Drive process improvement, automation and scalability across AP operations while eliminating non-value-added activities.
• Oversee accurate and timely processing of vendor invoices and resolution of invoice and payment issues.
• Maintain strong controls over cash disbursements and serve as a key line of defense in protecting company cash.
• Oversee weekly ACH and wire payments, including payment templates and related controls.
• Manage vendor onboarding, vendor master records and ongoing vendor maintenance.
• Support the monthly close process, including AP-related balance sheet reconciliations, accruals and reporting.
• Prepare information and supporting documentation for the annual audit as required.
• Ensure timely and accurate preparation and filing of annual 1099 reporting.
• Build, supervise and develop the accounts payable team as the shared-services function grows.
• Provide ad-hoc analysis and support to the Ad Populum finance team and participate in special projects as required.

Skills

Accounts payable

Leadership

Communication

Attention to detail

Process improvement

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Sage 50

Sage X3

Job description

Ad Populum in Itasca, IL seeks a Senior AP Manager to lead the accounts payable shared services for multiple subsidiaries. You will manage day-to-day AP operations, establish consistent processes and controls, and drive automation to improve efficiency and accuracy.

The role emphasizes protecting company cash, vendor management, monthly close support, and developing the AP team as the shared services grows across the organization.