Inventory Accounting & Accounts Payable Manager

Rubies; New Berlin (WI); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional growth

Collaborative work environment

Job summary

Rubies in New Berlin is seeking an experienced Inventory Accounting and Accounts Payable Manager. You will lead a team managing accounts payable processes and maintaining vendor relationships.

The ideal candidate will have a Bachelor's degree in accounting, over 5 years of relevant experience, and a strong understanding of GAAP. The role offers a competitive salary ranging from $90,000 to $110,000 annually, with a supportive work environment and opportunities for professional growth.

Qualifications

• 5+ years’ experience in inventory accounting and accounts payable.
• Strong understanding of GAAP related to expense recognition.
• Ability to work across multiple functions and prioritize tasks.

Responsibilities

• Manage a team handling daily accounts payable functions.
• Complete monthly accounting procedures and account reconciliations.
• Collaborate with business teams to maintain inventory and A/P accuracy.

Skills

Accounting skillset

Management experience

Attention to detail

Proficient in Microsoft Excel

Problem-solving skills

Communication skills

Education

Bachelor’s degree in accounting or finance

Tools

Sage X3

Job description

As the Inventory Accounting and Accounts Payable Manager, you will lead a team responsible for managing daily accounts payable operations. You will maintain vendor relationships and will implement process improvements to optimize operational efficiencies for the timely and accurate processing of inventory accounting and accounts payable.

Job Responsibilities

• Manage four-person team in handling the day-to-day accounts payable (A/P) functions including new vendor setup and documentation, coordination with Purchasing to resolve discrepancies in three-way match, vouching trade payables and expense reports, account reconciliations, tracking of deposits and prepayments, and payment scheduling.
• Complete monthly accounting procedures including month-end inventory and A/P journal entries, account reconciliations, reserve and accrual calculations, aging reports, cost allocations, and debit note issuance.
• Collaborate cross-functionally with business teams and work with Ad Populum Controller to maintain sound internal controls ensuring the accuracy and integrity of inventory and A/P balances.
• Document A/P and inventory accounting processes, identify and implement process improvements, and oversee cross-training among team members.
• Analyze inventory and A/P metrics including days inventory on hand (DIOH) and days payables outstanding (DPO), identifying trends and acting to ensure inventory and A/P goals are met.
• Prepare annual tax forms sent to vendors and IRS; provide year-end A/P audit samples.
• Perform other projects and responsibilities as assigned.

Job Qualifications

• Bachelor’s degree in accounting, finance, or related field
• At least 5 years’ experience in management and in inventory accounting and accounts payable at a company buying tangible inventory from domestic and international suppliers
• Accounting skillset, including an understanding of GAAP as it relates to expense recognition, inventory, and accounts payable
• Proficient in Microsoft Excel
• Experience working in Sage X3 a plus
• Great attention to detail with strong organization, problem-solving, and communication skills
• Ability to work across multiple functions and prioritize tasks
• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

The hiring range for this position based in Itasca, IL is $90,000.00 -$110,000.00 per year.

Ad Populum LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.