Senior AP Manager: Process Excellence & Leadership

Havtech; Columbia (MD); On-site; USD 110,000 - 160,000; Full time

Job summary

Havtech is seeking a Senior Manager of Accounts Payable to lead and optimize our AP function within the Accounting Department. You will drive internal controls, compliance, and scalable processes while partnering with stakeholders across the organization to deliver accurate, timely payments and audit-ready documentation.

The role requires a collaborative leader capable of coaching the AP team, defining standards, and implementing automation initiatives to improve efficiency and the vendor

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 7+ years of progressive Accounts Payable experience, including demonstrated experience managing or leading an AP function.
• Experience leading process transformation, ERP implementations, AP automation projects, or shared-service initiatives preferred.
• Strong understanding of working capital management and vendor payment practices.

Responsibilities

• Lead the Accounts Payable function, including coaching, mentoring, and developing the AP Lead and broader AP team.
• Partner with the AP Lead to ensure invoice and payment processing is accurate, timely, efficient, and supported by clear expectations and accountability.
• Manage the end-to-end AP process to improve efficiency, accuracy, scalability, and the employee and vendor experience.
• Develop, document, maintain, and apply standardized AP policies, procedures, workflows, and supporting documentation.
• Identify recurring issues, bottlenecks, and control gaps; lead process improvement, automation, and technology initiatives to improve efficiency, scalability, accuracy, and visibility within the AP function.
• Establish and monitor AP metrics to evaluate performance, drive accountability, and identify improvement opportunities.
• Maintain internal controls that support company policies, accounting standards, audit requirements, segregation of duties, and proper approval authority.
• Monitor AP activity for unusual transactions, exceptions, and control issues; address weaknesses through timely corrective action.
• Serve as the primary AP contact for audits and ensure invoices, approvals, vendor records, and support are complete and audit-ready.
• Act as the AP subject matter expert and educate stakeholders on documentation, approvals, deadlines, controls, and AP requirements.
• Work with teams outside of Accounting to resolve issues and balance operational, financial, and compliance needs.
• Oversee vendor setup and maintenance, payment processing, escalated vendor matters, and complex invoice issues while promoting strong vendor relationships in accordance with company policy.
• Partner with Procurement and other departments to strengthen vendor management, purchasing processes, service, terms, and efficiency.
• Coordinate with Accounting leadership to ensure AP activity is properly reflected in the general ledger and financial reporting.
• Support monthly and year-end close, including AP reconciliations, accruals, reporting, analysis, and trend identification.
• Manage payment timing and strategies in alignment with company cash flow objectives.
• Maintain vendor 1099 compliance and issue all required 1099 forms at year-end.
• Lead organizational change initiatives related to AP processes, controls, technologies, and policy implementation through training, communication, and stakeholder engagement.

Job description

Havtech is seeking a Senior Manager of Accounts Payable to lead and optimize our AP function within the Accounting Department. You will drive internal controls, compliance, and scalable processes while partnering with stakeholders across the organization to deliver accurate, timely payments and audit-ready documentation.

The role requires a collaborative leader capable of coaching the AP team, defining standards, and implementing automation initiatives to improve efficiency and the vendor