Senior AP Administrator: High-Volume Invoicing & Automation

Pavement Restorations Inc.; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Pavement Restorations Inc. is seeking an Accounts Payable specialist to efficiently process 15,000+ invoices annually.

You will enter approved vendor invoices, manage AP automation tools, and keep vendor accounts reconciled against bank activity and vendor statements. Responsibilities include coordinating payments via ACH, wire, checks and cards, ensuring timely payments per policy, training approvers on coding, and supporting audits while maintaining strong vendor relationships in a fast-paced,

Qualifications

• 3-5 years experience in high volume AP, construction or manufacturing experience a plus.
• Proficient in mid-large size accounting softwares.
• Experience with AP automation tools and expense reporting systems.

Responsibilities

• Accurately and timely enter approved vendor invoices into the AP module for multiple departments, divisions and projects
• Maintain and set-up AP automation tools
• Maintain and reconcile vendor accounts to third party documents such as bank activity and vendor statements to ensure AP aging is accurate
• Ensure vendors are paid in accordance with Company policies
• Coordinate and execute vendor payments via ACH, wire, check, credit card
• Comply with internal controls associated with accounts payable process
• Train invoice approvers how to properly code invoices (required fields to enter and how to find coding).
• Manage vendor communications and maintain vendor relationships
• Support all accounts payable related audit requests and inquiries
• Other duties as assigned

Skills

Attention to detail

Communication

Problem solving

Multitasking

Data accuracy

Tools

Accounting software

AP automation tools

Job description

Pavement Restorations Inc. is seeking an Accounts Payable specialist to efficiently process 15,000+ invoices annually.

You will enter approved vendor invoices, manage AP automation tools, and keep vendor accounts reconciled against bank activity and vendor statements. Responsibilities include coordinating payments via ACH, wire, checks and cards, ensuring timely payments per policy, training approvers on coding, and supporting audits while maintaining strong vendor relationships in a fast-paced,