Senior Accounts Payable Administrator

Pavement Restorations, Inc.; Gallatin, Northern (TN, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Pavement Restorations, Inc. is seeking an Accounts Payable Specialist to efficiently process 15,000+ invoices per year and manage vendor communications and AP automation tools.

You will ensure accurate coding, reconcile vendor accounts, and coordinate payments while supporting audits in a fast-paced construction/manufacturing environment.

Qualifications

• 3–5 years experience in high‑volume AP, construction or manufacturing experience is a plus.
• Proficient in mid‑large size accounting software; strong attention to detail and data accuracy.
• Ability to manage multiple priorities in a fast‑paced, high volume environment; strong communication skills.
• Experience with AP automation tools and expense reporting systems.

Responsibilities

• Accurately enter approved vendor invoices into the AP module for multiple departments, divisions and projects.
• Maintain and set‑up AP automation tools.
• Maintain and reconcile vendor accounts to third party documents to ensure AP aging accuracy.
• Ensure vendors are paid in accordance with Company policies.
• Coordinate and execute vendor payments via ACH, wire, check, or credit card.
• Comply with internal controls tied to accounts payable processes.
• Train invoice approvers on coding of invoices and required fields.
• Manage vendor communications and maintain vendor relationships.
• Support all AP related audit requests and inquiries.
• Other duties as assigned.

Skills

AP automation

Vendor management

Invoicing

Accounting software

Data accuracy

Multitasking

Tools

ERP software

Automation tools

Job description

Responsible for the efficient, accurate and timely processing of 15,000+ invoices per year. Manage vendor and internal customer correspondence as well as process automation tools.

RoleandResponsibilities

• Accurately and timely enter approved vendor invoices into the AP module for multiple departments, divisions and projects
• Maintain and set-up AP automation tools
• Maintain and reconcile vendor accounts to third party documents such as bank activity and vendor statements to ensure AP aging is accurate
• Ensure vendors are paid in accordance with Company policies
• Coordinate and execute vendor payments via ACH, wire, check, credit card
• Comply with internal controls associated with accounts payable process
• Train invoice approvers how to properly code invoices (required fields to enter and how to find coding).
• Manage vendor communications and maintain vendor relationships
• Support all accounts payable related audit requests and inquiries
• Other duties as assigned

SkillsandQualifications

• Proficient in mid-large size accounting softwares
• 3-5 years experience in high volume AP, experience in construction or manufacturing a plus
• Strong attention to detail, organizational skills, communication and problem solving abilities; high degree of data accuracy
• Ability to manage multiple priorities in a fast-paced, high volume environment.
• Experience with AP automation tools, expense reporting systems

Equal Opportunity Employer, including disabled and veterans.