Senior Advancement Coordinator - Hybrid Donor Relations

CU Boulder; Boulder (CO); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid schedule

Job summary

The Office of Advancement at CU Boulder invites applications for a Senior Advancement Assistant. This role provides high-level administrative support to the central Donor Relations team, exercising discretion and independence on donor matters and internal operations.

You will manage meetings, travel, expenses, budgets, and support events, stewardship and engagement activities. A bachelor’s degree or equivalent and 3+ years of experience are required; hybrid schedule with on-campus and remote

Qualifications

• A bachelor's degree or equivalent experience, or a combination of education and experience may substitute.
• 3+ years of direct work experience.

Responsibilities

• Initiate, schedule and coordinate internal and external meetings for the central Donor Relations team.
• Plan and lead team meetings for central Donor Relations; support retreats, team building, staff appreciation and recognition events.
• Provide direct support to the Senior Director of Donor Relations including calendar planning, travel arrangements and expense reports.
• Provide event support, occasionally staffing signature Donor Relations events and Chancellor-related events.
• Supervise Donor Relations inventory and collaborate on checkout of items.
• Prepare and distribute financial and administrative reports and invitations/thanks letters.
• Serve as department budget liaison and monitor guidelines; assist with monthly budget tracking.
• Process expense reports, reconciliations and purchase requisitions; manage office supplies.
• Manage Donor Relations' project management tool and optimize its use.
• Act as liaison between Donor Relations and internal/external constituents; expedite information flow.
• Answer phones, screen messages and distribute follow-ups; handle mail and inter-office correspondence.
• Resolve IT/software issues for the team.
• Receive donor inquiries; support monthly Donor Stewardship Roundtables and acknowledgment submissions.
• Liaise with Donor Relations to track engagement data.
• Hire/manage 2-4 student assistants and assist with onboarding/offboarding.
• Be actively engaged with the division's Administrative Team and attend scheduled meetings.

Education

Bachelor's degree or equivalent experience

Job description

The Office of Advancement at CU Boulder invites applications for a Senior Advancement Assistant. This role provides high-level administrative support to the central Donor Relations team, exercising discretion and independence on donor matters and internal operations.

You will manage meetings, travel, expenses, budgets, and support events, stewardship and engagement activities. A bachelor’s degree or equivalent and 3+ years of experience are required; hybrid schedule with on-campus and remote