Advancement Administrative Coordinator (Hybrid)

State of Colorado; Denver (CO); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

No-cost or low-cost medical & dental

Disability, Life, Vision Insurance

401(a) plan with 10% employer match

Paid holidays and winter break

Tuition benefit program

Free RTD EcoPass and onsite parking

Job summary

University of Colorado CU System Office of Advancement is seeking an Administrative Support specialist to assist the Gift Planning team. You will manage communications, scheduling, and data entry, while coordinating events and reporting to support fundraising goals.

The role emphasizes collaboration, process improvement, and reliable execution in a flexible hybrid work environment with occasional after-hours support for donor-related functions.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• At least 1 year of relevant administrative experience.
• Experience in nonprofit or higher education is preferred.
• Experience using donor databases and related software.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support for Gift Planning staff, handle phone lines, manage documents and supplies.
• Respond to emails and coordinate timely professional replies.
• Schedule meetings, manage calendars, and process travel and expense paperwork.
• Enter development activity data and support proposal tracking.
• Coordinate in-person meeting logistics including room setup and AV basics.
• Generate and export reports from fundraising systems and maintain donor records.

Skills

Communication skills

Organizational skills

Customer service

Independent judgment

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

SharePoint

Job description

University of Colorado CU System Office of Advancement is seeking an Administrative Support specialist to assist the Gift Planning team. You will manage communications, scheduling, and data entry, while coordinating events and reporting to support fundraising goals.

The role emphasizes collaboration, process improvement, and reliable execution in a flexible hybrid work environment with occasional after-hours support for donor-related functions.