Senior Advancement Assistant, Donor Relations

University of Colorado System; Allenspark (CO); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid work schedule

Benefits package

Job summary

University of Colorado Boulder is hiring a Senior Advancement Assistant to support the Donor Relations team with administrative and organizational excellence. You will manage calendars, coordinate meetings, assist with events, and handle confidential donor information to maintain a high level of discretion.

The role requires 3+ years of relevant experience, strong communication, and a proactive, collaborative approach.

Qualifications

• Bachelor’s degree or equivalent experience; combination of education and experience acceptable.
• 3+ years of direct work experience in a related role.
• Experience supporting donor or advancement functions is a plus.

Responsibilities

• Coordinate internal and external meetings for the Donor Relations team.
• Plan team meetings, retreats, staff appreciation and recognition events.
• Provide calendar planning, travel arrangements, and expense reports for the Senior Director.
• Assist with event staffing for Donor Relations events and Chancellor-related activities.
• Manage Donor Relations inventory and office supply processes.
• Prepare financial and administrative reports and letters of invitation or thanks.

Skills

Communication

Attention to detail

Time management

Customer service

Collaboration

Self-motivation

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

Zoom

Teams

LinkedIn

DocuSign

m-Fin

Marketplace

Concur

Asana

Job description

Job Summary

The Office of Advancement encourages applications for a SeniorAdvancement Assistant! This role operates as a key support memberof the central Donor Relations team and uses autonomy, independenceand subject matter expertise to provide administrative support fora high-performing and collaborative advancement team.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

This position will work under minimal direction on a broad array ofadministrative duties that are variable and sophisticated in natureand is tasked with exercising a high level of discretion andconfidentiality, especially as it relates to assignedresponsibilities with donors, faculty, staff and otherconstituents. This role applies skills and knowledge in multipleadministrative functions, but many responsibilities reflect adistinct Advancement and constituent engagement component.

Who We Are

CU Boulder Advancement is committed to a culture of joy,motivated by collaboration, passionate about excellence and drivenby impact. These four values define the culture and driveengagement and fundraising success.

We are committed to fostering an environment where everyone mattersand all can thrive. This dedication is rooted in our core valuesand our mission to drive impactful fundraising and engagement. Ourteam actively engages in learning, reflection, and thetransformation of systems, policies, and practices that perpetuateoppressive ideologies—including racism, sexism, ableism, andheterosexism. We recognize our responsibility to lead by example inbuilding a supportive and inclusive culture for both internalcolleagues and external partners. We hold ourselves accountablethrough individual and divisional goals that continuously assessour progress, growth, and outcomes—ensuring alignment with ourmission and values every step of the way.

What Your Key Responsibilities Will Be

Administrative Support

• Initiate, schedule and coordinate internal and externalmeetings for the central Donor Relations team.
• Plan and lead team meetings for central Donor Relations.Support the logistics and planning of team retreats, team buildingactivities, staff appreciation and recognition events.
• Provide direct support to the Senior Director of DonorRelations including, calendar planning and coordination, travelarrangements, and expense reports.
• Provide event support and preparation as necessary, includingperiodically staffing signature Donor Relations events, footballgames, and other Chancellor-related events.
• Supervise Donor Relations inventory, restocking of supplycloset, and collaborating closely with inventory item checkout fromother units.
• Prepare and distribute various administrative materialsincluding financial and administrative reports and personal lettersof invitation, thanks, explanation, information, andcultivation.

Office Management

• Serve as the department budget liaison. Proactively stayapprised of university financial guidelines and update DonorRelations team leadership as needed.
• Support monthly budget and expenditure tracking, includingyear-end budget projection process.
• Prepare and submit expense reports; complete financialreconciliations; prepare purchase requisitions for various officeneeds; maintain office supply inventory.
• Manage Donor Relations’ project management tool. This includesbut is not limited to, supporting users, optimizing tooloperations, and consistently working to optimize tool to the bestfit needs.
• Serve as a liaison between the Donor Relations team and variousinternal and external constituents. Research and gather informationon various topics as necessary and expedite the flow of informationto staff.
• Answer and direct phone calls; screen phone messages anddistribute/follow-up as necessary.
• Receive, process and distribute unit mail/inter-officecorrespondence.
• Resolve IT/software related issues for the team.

Donor Stewardship and Engagement Support

• Receive and respond to donor/constituent inquiries.
• Support the logistics and administration of monthly DonorStewardship Roundtable meetings.
• Support contact report submission for Donor Stewardshipacknowledgments and Chancellor acknowledgments.
• Liaise with Donor Relations team to support tracking andsubmission of engagement data.

Other Duties as Assigned

• Hire/manage 2-4 student assistants.
• Assist with onboarding new employees and offboarding departingemployees.
• Serve as a resource for newer development assistants in theunit and across the division.

What You Should Know

• This position has the ability to work a hybrid schedule withsome days on campus and some days remote.
• This position will occasionally be required to workevenings/weekends.

What We Can Offer

The salary range for this position is $62,400 - $72,000 annually.Relocation assistance is available within Advancementguidelines.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. Explore additional perks and programs throughthe CU Advantage program.

Be Statements

Be supported. Be yourself. Be Boulder.

What We Require

• A bachelor’s degree or equivalent experience, or a combinationof education and experience may substitute.
• 3+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in accomplishingtasks.
• Sense of curiosity and the desire to find solutions to complexproblems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Solid understanding of financial concepts and budgetmanagement.
• Ability to manage multiple tasks simultaneously and adapt tochanging priorities; able to appropriately manage time and meet settimelines.
• Ability to champion the shared values of the Office ofAdvancement.
• Ability to exercise a high degree of tact, discretion, andcollaboration in working with a diverse range of donors includingemployees, students, volunteers, alumni, donors, and campuscolleagues.
• Ability to operate independently; has aself-learner/self-starter approach.
• Understanding of data compliance and integrity.

What We Would Like You to Have

• Experience in or understanding of a non-profit or highereducation environment.
• Experience working in customer service and/or anoperations-focused role.
• Experience with financial record keeping andreconciliation.
• Software Used: Microsoft Office products, donor trackingsoftware (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-Fin,Marketplace, Concur, Asana.

Please apply by September 15, 2026 for consideration.

In compliance with the Colorado Job Application Fairness Act, inany materials you submit, you may redact or remove age-identifyinginformation such as age, date of birth, or dates of schoolattendance or graduation. You will not be penalized for redactingor removing this information.