Senior Admissions Operations Coordinator

Medical University of South Carolina; Charleston (SC); On-site; USD 40,000 - 68,000; Full time

Job summary

Medical University of South Carolina in Charleston is seeking an Admissions Operations Coordinator to oversee the administrative continuum from applicant intake through matriculation. You will manage a high-volume process supporting nearly 4,000 applications, 375 interviews, and 186 matriculating students each year.

In collaboration with the Director of Admissions, you will coordinate communications, documentation, committee activities, and program events, ensuring timely, accurate, and

Qualifications

• Bachelor’s degree and one year of experience in student services.
• Strong organizational and communication skills.
• Ability to manage high-volume admissions processes.

Responsibilities

• Coordinates assigned components of the annual admissions cycle for nearly 4,000 applications annually, including application processing, file completion, screening workflows, interview progression, admissions decisions, acceptance activity, waitlist activity, and matriculation.
• Maintains comprehensive working knowledge of College of Medicine admissions requirements, policies, procedures, deadlines, and annual cycle timelines.
• Reviews applicant records for administrative completeness and verifies required documentation, including residency materials, letters of recommendation, honors verification, supplemental application requirements, and other established requirements.
• Identifies incomplete, inconsistent, or discrepant applicant records; researches issues and coordinates resolution with applicants, staff, and appropriate institutional offices.
• Coordinates applicant communications related to application requirements, file completion, deadlines, interviews, decisions, enrollment, and matriculation.
• Monitors applicant progression through established admissions workflows and addresses operational issues that may delay timely advancement through the admissions process.
• Supports residency verification and related documentation processes in coordination with the appropriate institutional office.
• Coordinates administrative processes associated with applicant withdrawals, deferred enrollment, waitlist activity, acceptance requirements, and matriculation.
• Coordinates with Enrollment Management, Financial Aid, Student Affairs, Registrar, and other institutional partners to facilitate timely completion of enrollment and matriculation requirements such as verification of final transcripts, criminal background checks, related AAMC and College of Medicine admissions requirements, etc.
• Supports annual admissions-cycle preparation, transition between cycles, and end-of-cycle closeout activities.
• Identifies recurring operational challenges and participates in appropriate improvements to workflows, communications, applicant service, and operational continuity.

Education

Bachelor's degree

Job description

Medical University of South Carolina in Charleston is seeking an Admissions Operations Coordinator to oversee the administrative continuum from applicant intake through matriculation. You will manage a high-volume process supporting nearly 4,000 applications, 375 interviews, and 186 matriculating students each year.

In collaboration with the Director of Admissions, you will coordinate communications, documentation, committee activities, and program events, ensuring timely, accurate, and