UNIV - Admissions Operations Coordinator - COM DO: Student Affairs

Medical University Hospital Authority (MUHA); South Carolina; On-site; USD 40,000 - 68,000; Full time

Job summary

The Medical University of South Carolina (MUSC) invites applications for the Admissions Operations Coordinator, who will manage operational aspects of the College of Medicine Office of Admissions and support the applicant lifecycle from submission to matriculation.

The role handles a high-volume pipeline (nearly 4,000 applications, ~375 interviews, 186 matriculants) and requires independent prioritization, collaborative problem-solving, and meticulous workflow management to ensure timely,

Qualifications

• Extensive experience coordinating high-volume admissions processes.
• Strong organizational skills and attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.

Responsibilities

• Coordinate components of the annual admissions cycle for nearly 4,000 applications annually, including processing, file completion, screening, interviews, decisions, and matriculation.
• Maintain comprehensive knowledge of admissions requirements, policies, deadlines, and annual cycle timelines.
• Review applicant records for administrative completeness and verify documentation.
• Identify incomplete or discrepant records; coordinate resolution with applicants and staff.
• Coordinate applicant communications related to requirements, deadlines, interviews, decisions, enrollment, and matriculation.
• Monitor progression through admissions workflows and address issues delaying advancement.
• Support residency verification and enrollment-related processes in coordination with institutional offices.
• Collaborate with Enrollment Management, Financial Aid, Student Affairs, Registrar, and other partners to finalize enrollment and matriculation requirements.

Job description

The Admissions Operations Coordinator provides comprehensive operational coordination across the College of Medicine Office of Admissions and supports the full applicant lifecycle from application through matriculation. The position serves as a central operational resource for applicants, prospective students, faculty, staff, Admissions Committee members, current students, and institutional partners and support the processing of nearly 4,000 applications, approximately 375 interviews, and 186 matriculating students annually.

Coordinates a broad range of activities that support the effective and efficient operation of the admissions office.

Working collaboratively with the Director of Admissions, the Admissions Operations Coordinator coordinates a broad portfolio of admissions processes, applicant communications, documentation management, committee activities, scholarship administration, interview events, student transition initiatives, and special projects. The position manages a substantial volume of inquiries, communications, and operational workflows while ensuring the accurate, timely, and customer-focused delivery of admissions services.

The Admissions Operations Coordinator exercises considerable independent judgement in prioritizing competing responsibilities, resolving routine operational issues, researching solutions, and ensuring continuity across multiple concurrent admissions processes and deadlines. The role regularly coordinates activities applicants, current students, faculty, staff, committee members, and institutional partners and is responsible for managing associated timelines, communications, deliverables, and follow-up across multiple functional areas to support the effective and efficient operation of the admissions office.

Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC004736 COM DO UME Admissions CC
Pay Rate Type
Salary
Pay Grade
University-GEN07
Pay Range
40,086.00 - 54,162.00 - 68,136.000
Scheduled Weekly Hours
40
Work Shift

Job Description
Admissions Operations & Coordination - 35%

The Operations Admissions Coordinator coordinates and supports operational activities throughout the medical student admissions lifecycle, from application receipt through matriculation. This position supports a highly complex, high-volume admissions process involving nearly 4,000 applications, approximately 375 interviewees, and 186 incoming students annually, while ensuring efficient, responsive, and customer-focused admissions operations.

Duties and Responsibilities

• Coordinates assigned components of the annual admissions cycle for nearly 4,000 applications annually, including application processing, file completion, screening workflows, interview progression, admissions decisions, acceptance activity, waitlist activity, and matriculation.
• Maintains comprehensive working knowledge of College of Medicine admissions requirements, policies, procedures, deadlines, and annual cycle timelines.
• Reviews applicant records for administrative completeness and verifies required documentation, including residency materials, letters of recommendation, honors verification, supplemental application requirements, and other established requirements.
• Identifies incomplete, inconsistent, or discrepant applicant records; researches issues and coordinates resolution with applicants, staff, and appropriate institutional offices.
• Coordinates applicant communications related to application requirements, file completion, deadlines, interviews, decisions, enrollment, and matriculation.
• Monitors applicant progression through established admissions workflows and addresses operational issues that may delay timely advancement through the admissions process.
• Supports residency verification and related documentation processes in coordination with the appropriate institutional office.
• Coordinates administrative processes associated with applicant withdrawals, deferred enrollment, waitlist activity, acceptance requirements, and matriculation.
• Coordinates with Enrollment Management, Financial Aid, Student Affairs, Registrar, and other institutional partners to facilitate timely completion of enrollment and matriculation requirements such as verification of final transcripts, criminal background checks, related AAMC and College of Medicine admissions requirements, etc.
• Supports annual admissions-cycle preparation, transition between cycles, and end-of-cycle closeout activities.
• Identifies recurring operational challenges and participates in appropriate improvements to workflows, communications, applicant service, and operational continuity.

Administrative Coordination - 35%

Provides operational coordination and support for a high-volume, complex medical student admissions process, including applicants, interviews, Admissions Committee activities, and related programming to support the overall effectiveness and responsiveness of the Off