Senior Administrator - Private Equity

Gen II Fund Services; Guernsey (WY); Hybrid; USD 54,000 - 81,000; Full time

Job summary

A financial services provider based in Guernsey is seeking an experienced administrator to manage a portfolio of clients. The successful candidate will supervise junior staff and ensure compliance with relevant regulations. Candidates should have a minimum of 4 years of administrative experience in the finance industry and be working towards or possess qualifications like the ICSA Diploma or STEP Diploma. This role presents an opportunity for Agile Working arrangements depending on business needs.

Qualifications

• 4 years relevant industry administration experience with 3 years managing a portfolio.
• Entitled to work in Guernsey.
• Excellent organisational skills.
• Entitled to work in Guernsey.

Responsibilities

• Administer a portfolio of clients including filings and documentation.
• Supervise, coach, and delegate to junior team members.
• Maintain and update client documentation accurately.
• Prepare board packs and assist with accounts review.
• Reviewing payment instructions
• Maintaining and updating client documentation accurately
• Taking responsibility for your own personal development, in line with agreed annual performance objectives
• Scheduling and attending meetings
• Preparing board packs
• Drafting and/or reviewing minutes prior to circulation
• Assisting with the review of accounts/financial statements
• Requesting CDD
• Assist in capital call or distribution investor notices generation and correspondence

Skills

Strong organisational skills

Good knowledge of finance industry legislation

Ability to supervise and coach junior staff

Organisational skills

Education

ICSA Diploma or pursuing equivalent

STEP Diploma

Diploma in Fund Administration

Table 4 qualification

Job description

In this role you will deliver a comprehensive first-class administrative service to a varied portfolio of clients. You will also help in supervising and developing junior team members.

What you’ll be doing

• Administering a portfolio of clients
• Liaising with clients on a day-to-day basis
• Taking responsibility for client appropriate regulatory documentation and relevant filings
• Supervising, coaching and delegating to junior members of staff
• Reviewing payment instructions
• Maintaining and updating client documentation accurately
• Taking responsibility for your own personal development, in line with agreed annual performance objectives
• Scheduling and attending meetings
• Preparing board packs
• Drafting and/or reviewing minutes prior to circulation
• Assisting with the review of accounts/financial statements
• Requesting CDD
• Assist in capital call or distribution investor notices generation and correspondence

The ideal background for this role

• Table 5 Qualification
• Studying for or a willingness to study for:
  • ICSA Diploma
  • STEP Diploma
  • Diploma in Fund Administration
  • Any other Table 4 qualification
• 4 years relevant industry administration experience with at least 3 years’ experience running your own portfolio
• Good knowledge and understanding of current local finance industry legislation, regulatory requirements & working practices
• Strong organisational skills
• Entitled to work in Guernsey

Role Location/Hybrid Schedule

This role is based in our Guernsey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.