Senior Administrator - Fund Administration

JTC Group; Boston (KY); Hybrid; USD 72,000 - 89,000; Full time

Job summary

JTC Group is seeking a funds administrator to join our Fund Services team in a hybrid US-based role. You will handle day-to-day investor servicing, onboarding, accounting and reporting for private equity and real estate funds under the supervision of a Line Manager.

The ideal candidate has at least two years in private equity or fund administration, strong MS Office and Excel skills, good organization and communication, and a meticulous approach to AML, regulatory and client service.

Qualifications

• A minimum of 2 years of Private equity experience or fund administration experience.
• A College degree (accounting business, mathematics, finance or economics degree preferred but not essential).
• Proficiency in MS Office. Strong Excel expertise.
• Strong organizational and communication skills.
• Attention to detail, problem solving and analytical skills.

Responsibilities

• Oversee day-to-day investor servicing, onboarding, accounting, and reporting for private equity and real estate funds.
• Process general ledger activity for investor-, fund-, and investment-level transactions.
• Manage daily cash activity, wire transfers, and bank reconciliations.
• Prepare and review quarterly accounting packages and partner allocations.
• Assist in supervising and training junior team members.
• Prepare and review US GAAP financial statements and partner capital statements.
• Ensure fund waterfall and management fee calculations align with LP/LLC agreements.
• Prepare/review investor capital calls and distributions.
• Assist external auditors during year-end audits.
• Interact with clients on daily matters and ad-hoc queries.
• Participate in tech reviews and propose enhancements.
• Manage billing and cash collection to minimize write-offs.
• Adhere to risk and AML/compliance procedures.
• Adhere to CPD requirements.
• Uphold JTC core values.
• Perform other duties as needed.

Skills

MS Office

Excel

Organizational skills

Communication skills

Attention to detail

Problem solving

Analytical skills

Education

College degree (accounting/business/finance/economics)

Tools

MS Office

Job description

PURPOSE OF JOB

The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

EMPLOYMENT TYPE

Permanent

DEPARTMENT

Fund Services

DIVISION

Institutional Client Services

WORKPLACE STRUCTURE

Hybrid

MAIN RESPONSIBILITIES AND DUTIES

• Responsible for the day-to-day investor servicing/onboarding, accounting, and reporting for private equity and real estate funds.
• Processes general ledger activity for investor-level, fund-level, and investment-level transactions.
• Processes investor subscription documentation and follows AML/KYC procedures.
• Handles daily cash activity, wire transfers and bank reconciliations.
• Prepares and reviews quarterly accounting packages, including partner allocations.
• Assist with the oversight and training of junior members of the team.
• Prepares and reviews US GAAP financial statements and partner capital statements.
• Ensures fund waterfall and management fee calculations are interpreted in accordance with relevant fund operating documents, e.g. LP or LLC agreements.
• Prepares and reviews investor capital call and distribution notices.
• Assists external auditors during year-end audits.
• Interacts with clients on day-to-day matters as well as on ad-hoc queries.
• Participates in regular technology and information reviews, identifies potential changes and enhancements, and recommends alternatives for implementation.
• Manage own billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• A minimum of 2 years of Private equity experience or fund administration experience required.
• A College degree (accounting business, mathematics, finance or economics degree preferred but not essential).
• Proficiency in MS Office. Strong Excel expertise.
• Strong organizational and communication skills.
• Attention to detail, problem solving and analytical skills.

The expected salary range for this position is $72,000 – $89,000 per year, based on experience and qualifications.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organization where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.