Senior Administrative Support Specialist

University of Oklahoma; Norman (OK); On-site; USD 34,000 - 38,000; Full time

Job summary

An established academic institution is seeking a Senior Administrative Support Specialist to enhance its operational efficiency. This role is crucial for providing comprehensive administrative support within the University Bands department, ensuring smooth financial operations and effective communication with faculty and staff. The ideal candidate will thrive in a collaborative environment, demonstrating exceptional organizational skills and a proactive approach to problem-solving. If you are passionate about contributing to a dynamic educational setting and possess a strong background in financial operations, this is the perfect opportunity for you to make a meaningful impact.

Qualifications

• 24 months office or administrative experience required.
• Proficient in Microsoft Office Suite, especially Excel.

Responsibilities

• Provide daily financial support for the University Bands department.
• Assist with managing departmental budgets and report preparation.
• Coordinate financial, human resources, and travel transactions.

Skills

Detail-oriented

Communication Skills

Financial Documentation Maintenance

Microsoft Office Suite

Excel Skills

Customer Service

Organizational Skills

Experience with Concur

Experience with Peoplesoft

Education

High School Diploma or GED

Tools

Microsoft Excel

Concur

Peoplesoft

Job description

Job Description - Senior Administrative Support Specialist (250527)

Job Number:

250527

Organization:

University Bands

Job Location:

Schedule:

Full-time

Work Schedule: Standard business hours

Work Type: Onsite

Salary Range: Targeted salary: $34,000 - $38,000 based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The OU Bands Department is seeking a highly organized and detail-oriented Senior Administrative Support Specialist to join our team. This pivotal role provides comprehensive administrative support to ensure the smooth operation of the department's financial operations. The ideal candidate will be a proactive problem-solver, an excellent communicator, and possess a strong background and skillset in all aspects of higher education financial operations. If you are looking for a dynamic and rewarding role in a collaborative academic setting, we encourage you to apply.

Duties to include but not limited to:

• Daily financial support of the University Bands department including payment processing, payment tracking, and financial documentation maintenance.
• Assists with managing all departmental account budgets including university and OU Foundation funds in coordination with the Director of Athletic Bands and Director of Bands including report preparation.
• Provides administrative support to band area faculty including purchasing assistance, travel arrangements funding requests, and reimbursement requests.
• Provides general office and administrative support for the University Bands department including data and file maintenance, reviews and responds to routine correspondence and other related administrative support duties as needed.
• Coordination of financial, human resources, and travel transactions.
• Serves as the payroll coordinator.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required Education: High School Diploma or GED, AND:

• 24 months office, clerical, or administrative experience.

Skills:

• Ability to understand a chart of accounts and code entries to proper account.
• Detail-oriented for accuracy of data and information.
• Experience with Concur.
• Experience with Peoplesoft.
• Highly organized with the ability to handle multiple projects and deadlines.
• Able to communicate well and build rapport with students, faculty, and staff.
• Proficient with Microsoft Office Suite (Word, Excel, and Outlook).
• Strong Excel skills including the ability to build and manipulate spreadsheets.
• Able to produce reports and complete work within deadlines.
• Able to work well with interdepartmental teams and initiatives.
• Excellent customer service.

Advertised Physical Requirements:

• Sit for prolonged periods.
• Communicate effectively and listen.
• Engage in repetitive motion.
• Use of computer and telephone.
• Stand, stoop, bend, and reach.
• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit here.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting:

Mar 13, 2025