Senior Administrative Support Specialist

Astrion; Lincoln (MA); On-site; USD 65,000 - 75,000; Full time

Job summary

Astrion is seeking a Senior Administrative Support Specialist in Hanscom AFB, MA. This cleared DoD role requires exceptional organization to manage executive calendars, taskers, and stakeholder engagements while handling sensitive information and DoD processes.

The role supports senior leadership, travels within a fast-paced mission-focused environment, and requires active TS clearance and US citizenship. Salary ranges from $65,000 to $75,000 annually with full‑time salaried status.

Qualifications

• Active Top Secret clearance required.
• US citizen required.
• Bachelor's Degree and extensive DoD experience (12+ years, 5 DoD) or 15 years directly related DoD experience.

Responsibilities

• Maintain executive calendars and schedules.
• Coordinate taskers and staff actions in a DoD setting.
• Support classified meetings and senior-level engagements.
• Ensure critical documentation and projects stay on track.
• Prepare briefings and take meeting minutes.

Skills

Organizational skills

Written communication

Verbal communication

DoD processes

DTS/DAF365 systems

Education

Bachelor's Degree in related field with 12+ years experience (5 DoD)

15 years directly related DoD experience

Tools

Microsoft Office Suite

DTS (Defense Travel System)

DAF365

Job description

Overview

Senior Administrative Support Specialist

LOCATION:Hanscom AFB, MA

Salary Range: $65,000-$75,000 annually*

*depending on experience, certifications, and qualifications

JOB STATUS:Full-time; salaried

CLEARANCE: Top Secret clearance required at time of hire

Astrion has an exciting opportunity for a Senior Administrative Support Specialist to support the Special Proggrams Divison (HNJ), which is within theC3I and Networks Directorate (AFLCMC/HN) and located at Hanscom AFB, MA.

REQUIRED QUALIFICATIONS / SKILLS:

• Must have an ACTIVE Top Secret Clearance


• Must be a US citizen


• Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,




• 15 years of directly related experience, eight of which must be in the DoD




• Must pass a background screening for SAP


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent written and verbal communication skills with experience supporting senior leadership.


• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.


• Ability to handle sensitive information and support classified activities in accordance with established procedures.


• Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.


• Experience coordinating executive-level meetings, briefings, and stakeholder engagements.


• Familiarity with DoD workflows, staff packages, and government correspondence processes.

RESPONSIBILITIES:

As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment. This role requires employee pass background screening for SAP.

Duties include but not limited to:

• Records Management




• Manage Workflow Taskers between the Directorate, Division, Branch and program levels




• Collaborate with PEG and Branch Admin Support Personnel




• Review documents for approval and clarity




• Prepare Status Update briefings for leadership meetings




• Take meeting minutes and follow-up with action items




• Assist with travel planning and arrangement




• Use discernment in finding/recommending the right person/people to work on a particular task