Senior Administrative Assistant

Astrion; San Antonio (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Astrion is seeking a Senior Administrative Assistant to support the Technology Integration Group at Lackland AFB. The role requires a TS/SCI clearance, strong MS Office skills, and meticulous organizational abilities.

The candidate will manage calendars, coordinate meetings, prepare reports, and assist with security and personnel documentation, contributing to efficient administrative operations.

Qualifications

• Bachelor’s or equivalent experience required.
• 3-10 years relevant experience.
• Active TS/SCI Clearance (US Citizenship required).
• Proficient with Microsoft Office Suite; strong attention to detail and organization.

Responsibilities

• Advise and assist with administrative and clerical duties for the Technology Integration Group.
• Assist the Group Commander in supervision of military and civilian employees.
• Maintain calendars and conference room schedules; arrange meetings.
• Answer phones, forward messages, and respond to routine queries.
• Support travel functions per the Defense Travel Manual.
• Coordinate workflows, monitor action items, and improve office processes.
• Prepare agendas, reports and briefings for staff meetings.
• Review and prepare non-technical squadron correspondence.

Skills

3-10 years exp

TS/SCI clearance

MS Office proficiency

Attention to detail

Highly organized

Education

Bachelor’s or equivalent experience

Job description

Overview

SENIOR ADMINISTRATIVE ASSISTANT

LOCATION: Lackland AFB, FL

JOB STATUS:Full-time

CLEARANCE: TS/SCI

TRAVEL:None

Astrion has an exciting opportunity for a Senior Administrative Assistant.

REQUIRED QUALIFICATIONS / SKILLS

• Bachelor’s or equivalent experience
• 3-10 years relevant experience
• *Active TS/SCI Clearance (US Citizenship required)*
• Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized

PREFERRED QUALIFICATIONS / SKILLS

• Prior AF and/or DoD experience
• Knowledge of Air Force instructions and operations
• Prior administrative experience, working with highly technical information

RESPONSIBILITIES

• Advise and assist with various administrative and clerical duties in support of the Technology Integration Group Commanderto include developing continuity plans for those administrative and clerical duties.
• Assist the Group Commander in the performance of administrative functions associated with supervision of military and civilian employees.
• Provide support to the Group Commander on the following tasks:

• Maintaining appointment calendars and conference room schedules.
• Scheduling meetings and conferences including those involving staff from outside organizations.
• Answering telephones, forwarding messages, and providing responses to routine queries.
• Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator’s Manual.
• Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
• Providing inputs and recommendations regarding administrative and office management processes and procedures.
• Assisting with preparation and updates to program office file management documents.
• Preparing agendas, reports and briefings for staff meetings.
• Assisting with management of organizational workflows.
• Assist with the review and preparation of non-technical squadron correspondence.

• Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
• Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health.
• Advise and assist with the planning, administering, and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions.
• May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections.

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