Senior Administrative Support Specialist

Chesterfield County; Chesterfield Court House (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Chesterfield County, Virginia is seeking an experienced administrative support professional to assist multiple supervisors and units with confidential records, payroll support, and timekeeping. Proficiency with Word, Excel, Outlook, and records management systems is preferred, along with strong organization and communication skills.

Candidate should be able to handle varied, routine programmatic tasks with limited supervision and interpret departmental policies.

Qualifications

• High school diploma or GED; three years of increasingly responsible experience in administrative support work; or an equivalent combination of training and experience.
• Experience providing administrative support to multiple supervisors or work units; handling confidential records; and assisting with payroll and timekeeping preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and electronic records management systems is preferred, along with strong organizational skills, attention to detail, and the ability to prioritize competing assignments.
• Experience in a public safety or local government setting is also preferred.
• Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management.
• Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance.

Responsibilities

• Interpret, apply and explain administrative and departmental policies.
• Exercise good judgment in making routine decisions in accordance with departmental policies and procedures.
• Perform arithmetic calculations; communicate effectively orally and in writing.
• Develop and maintain effective working relationships with internal and external customers.
• Pre-employment drug testing, FBI background check and education/degree verification required.

Skills

Microsoft Word

Microsoft Excel

Outlook

Records management

Organizational skills

Attention to detail

Time management

Communication skills

Education

High school diploma or GED

Tools

Electronic records management systems

Job description

High school diploma or GED; three years of increasingly responsible experience in administrative support work; or an equivalent combination of training and experience. Experience providing administrative support to multiple supervisors or work units; handling confidential records; and assisting with payroll and timekeeping preferred. Proficiency in Microsoft Word, Excel, Outlook, and electronic records management systems is preferred, along with strong organizational skills, attention to detail, and the ability to prioritize competing assignments. Experience in a public safety or local government setting is also preferred. Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to develop and maintain effective working relationships with internal and external customers. Pre-employment drug testing, FBI criminal background check and education/degree verification required. This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing. The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited. Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment. This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check. Must be a US citizen or be a lawful permanent resident eligible for naturalization.