Administrative Specialist I

Stafford County; Virginia; In loco; USD 27.000 - 36.000; Tempo pieno

Descrizione del lavoro

Stafford County is seeking a paraprofessional to provide technical and administrative support in a department under direct supervision. The role emphasizes accuracy, confidentiality, and customer service while handling records, reports, and basic data entry.

Responsibilities include assisting the public, coordinating with departments, preserving inventories and files, and using standard office equipment and software.

Competenze

• High school diploma or GED required; associate degree desirable.
• Experience in administrative/office work preferred.
• Strong written and verbal communication; attention to detail.

Mansioni

• Assist with a variety of office and administrative tasks under supervision.
• Maintain detailed, confidential records and prepare reports.
• Assist the public by providing information in person, by email or by phone.
• Arrange meetings and assist with data collection and documentation.
• Enter data into computer systems and verify accuracy.

Conoscenze

Customer service

Data entry

Records management

Office communication

Formazione

High school diploma or GED

Community college coursework in business management

Strumenti

Microsoft Office

Office equipment & software

Descrizione del lavoro

Performs technical and paraprofessional work assisting with a variety of specialized office assistance and administrative tasks in support of a department; does related work as required. Work is performed under direct supervision.

The hiring range for this position is $19.25 per hour to $26.47 per hour based on experience.

Provides primary office assistance and administrative support in a department following established procedures; prepares and maintains detailed, complex and/or confidential records and files; prepares reports; assists the public.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; coordinates with other departments and agencies.
• Assists the general public and internal customers by providing information and answering questions in person, via e‑mail or over the phone.
• Assists with arrangement of meetings, conferences, inspections, etc.
• Prepares and maintains a variety of office files, accounts and other records; compiles information and verifies data.
• Assists with data collection and documentation;
• Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
• Assists with transcribing dictation; types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; composes correspondence.
• Assists with resolving inquiries or complaints from the general public.
• Maintains inventories and orders supplies.
• Operates a variety of standard office equipment.
• Performs related tasks as required.

General knowledge of the organization and functions of the department and of general administrative policies and practices; general knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work with supervision; ability to prepare effective correspondence on routine matters and to perform office management details with minimal support of others; ability to operate standard office and computer equipment including ability to operate specialized software; ability to establish and maintain effective working relationships with associates and the general public.

Any combination of education and experience equivalent to high school and 1 year of experience in administrative and office work.

Graduation from an accredited community college with major course work in business management or related field is desired.