Senior Administrative Support Specialist

Chesterfield County; Chesterfield Court House (VA); Presencial; USD 40.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Career Development Plan (CDP)

Salary incentives

Descripción de la vacante

Chesterfield County is seeking a detail-oriented Administrative Support Specialist to assist the Bureau Commander, Division Captains, and Administrative Lieutenants within the Patrol Services Bureau. You will prepare documents, manage records, and handle sensitive payroll-related tasks with discretion.

The role requires strong computer skills, experience with records management, and the ability to prioritize competing assignments in a public safety environment.

Formación

• High school diploma or GED with three years of increasingly responsible experience in administrative support.
• Experience providing administrative support to multiple supervisors or work units; handling confidential records; and assisting with payroll and timekeeping preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and electronic records management systems is preferred, along with strong organizational skills, attention to detail, and the ability to prioritize competing assignments.
• Experience in a public safety or local government setting is also preferred.
• Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management.

Responsabilidades

• Provides administrative support to a Bureau Commander, Division Captains, and Administrative Lieutenants and Sergeants, including support for the Swift Creek and Falling Creek Divisions within the Patrol Services Bureau.
• Prepares, types, proofreads, and processes correspondence, memoranda, reports, forms, and other departmental documents.
• Maintains personnel phone lists and electronic and paper records in accordance with departmental procedures and applicable retention requirements.
• Handles sensitive personnel and operational information with discretion and confidentiality.
• Audits leave and other pay-related documents and assists with payroll matters.
• Sorts and distributes mail; enters subpoena and parking ticket data; orders and maintains forms and office supplies; and prepares work orders for routine facility maintenance.
• Answers telephone calls and assists internal and external customers by providing information or referring inquiries to the appropriate personnel.
• Coordinates meetings, maintains calendars, compiles information, and assists with special projects and administrative tracking needs.
• May coordinate the duties of other clerical staff.
• Works independently with occasional guidance, exercises sound judgment, and prioritizes competing assignments to meet established deadlines.
• Maintains effective working relationships while supporting the administrative needs of the bureau and assigned divisions.
• Performs other work as required.
• This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Conocimientos

Microsoft Word

Microsoft Excel

Outlook

Records management

Attention to detail

Prioritization

Educación

High school diploma or GED

Herramientas

Electronic records management systems

Descripción del empleo

Qualifications

High school diploma or GED; three years of increasingly responsible experience in administrative support work; or an equivalent combination of training and experience. Experience providing administrative support to multiple supervisors or work units; handling confidential records; and assisting with payroll and timekeeping preferred. Proficiency in Microsoft Word, Excel, Outlook, and electronic records management systems is preferred, along with strong organizational skills, attention to detail, and the ability to prioritize competing assignments. Experience in a public safety or local government setting is also preferred. Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to develop and maintain effective working relationships with internal and external customers.

Pre-employment drug testing, FBI criminal background check and education/degree verification required. This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing. The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited. Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment. This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check. Must be a US citizen or be a lawful permanent resident eligible for naturalization.

Responsibilities

• Provides administrative support to a Bureau Commander, Division Captains, and Administrative Lieutenants and Sergeants, including support for the Swift Creek and Falling Creek Divisions within the Patrol Services Bureau.


• Prepares, types, proofreads, and processes correspondence, memoranda, reports, forms, and other departmental documents.


• Maintains personnel phone lists and electronic and paper records in accordance with departmental procedures and applicable retention requirements.


• Handles sensitive personnel and operational information with discretion and confidentiality.


• Audits leave and other pay-related documents and assists with payroll matters.


• Sorts and distributes mail; enters subpoena and parking ticket data; orders and maintains forms and office supplies; and prepares work orders for routine facility maintenance.


• Answers telephone calls and assists internal and external customers by providing information or referring inquiries to the appropriate personnel.


• Coordinates meetings, maintains calendars, compiles information, and assists with special projects and administrative tracking needs.


• May coordinate the duties of other clerical staff.


• Works independently with occasional guidance, exercises sound judgment, and prioritizes competing assignments to meet established deadlines.


• Maintains effective working relationships while supporting the administrative needs of the bureau and assigned divisions.


• Performs other work as required.


• This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Work Schedule

Monday - Friday; 8:30 a.m. - 5:00 p.m.

Job Category

Police