Senior Administrative Specialist - Transportation Projects

Socket.dev; Fort Mitchell (KY); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement savings

Professional development opportunities

Collaborative work environment

Employee Wellness programs

Paid leave and holidays

First day health insurance coverage

Job summary

Kentucky Transportation Cabinet, District 6 office in Kenton County, seeks an Administrative Specialist Senior to provide professional support to the PD&PI Branch Manager and oversee multiple maintenance units. The role involves handling time, materials, and equipment data in state systems, generating reports, and ensuring compliance with policies.

The ideal candidate will have a bachelor’s degree and at least three years of administrative experience, with proficiency in Microsoft Office and

Qualifications

• EDUCATION: Bachelor’s degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Responsibilities

• Provides professional administrative support to Project Delivery and Preservation (PD&PI) Branch Manager.
• Provides administrative oversight to two Sections and three Maintenance Units within PD&PI Branch by compiling and entering time, material, and equipment usage in Kentucky Human Resource Information System (KHRIS) and Operations Management System (OMS).
• Generates reports, organizes timesheets, leave forms.
• Interprets and applies policies and regulations related to PD&PI Branch correspondence with internal and external customers.
• Reviews work for Section office and Maintenance Unit Supervisors on complex documents.
• Utilizes Master Agreements to create delivery orders and rental agreements in support of Section office and Maintenance Unit activities.
• Communicates with Section office Supervisors and Maintenance Unit Supervisors, including correspondence such as evaluations, travel reimbursements, training requests.
• Maintains confidential records, analyzes data, develops reports and provides recommendations to PD&PI Branch regarding budget and project status.
• Utilizes SiteManager and Project Wise to review and organize records.

Skills

Administrative experience

Microsoft Office

Deadline-driven

Organizational skills

Customer service

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Kentucky Transportation Cabinet, District 6 office in Kenton County, seeks an Administrative Specialist Senior to provide professional support to the PD&PI Branch Manager and oversee multiple maintenance units. The role involves handling time, materials, and equipment data in state systems, generating reports, and ensuring compliance with policies.

The ideal candidate will have a bachelor’s degree and at least three years of administrative experience, with proficiency in Microsoft Office and