Senior Administrative Specialist – Security & Ops

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) is seeking a proactive Group Administrator to support a 60+ person team within a centralized IT environment. You will manage travel, purchasing, security, and reporting while preparing budgets and staff documents.

You will draft security procedures, support classified document handling, and help coordinate hiring and staff events. The role requires a high school diploma with 5 years of experience and the ability to obtain a Secret clearance; a

Qualifications

• You meet our minimum qualifications for the job if you possess a high school diploma with at least 5 years of administrative experience.
• You have 4+ years of recent, progressively responsible experience as a secretary, office administrator, or in another related administrative support role.
• You are able to obtain a Secret security clearance and eligibility for Top‑Secret, including U.S. citizenship requirements.
• You demonstrate integrity, discretion, and the ability to work with confidential information.
• You must be able to manage multiple priorities and work with minimal supervision.
• You can develop and assess alternative approaches and implement solutions, growing with the organization.

Responsibilities

• Provide administrative and operational support for the group, keeping management informed and ensuring training, timecards, and PMP schedules are tracked.
• Prepare monthly budget-to-actual resource planning reports and organize staff travel, purchasing, security, and staff reimbursements.
• Draft security related documentation, support security briefs, and manage classified document handling with security partners.
• Prepare formal administrative and technical documents and presentations, ensuring compliance with security requirements, and coordinate with facilities for timely distribution.
• Act as Group Property Associate, tracking equipment resources and lifecycle, submitting purchase requisitions and managing supplies.
• Coordinate group hiring activities with related teams, scheduling interviews and distributing candidate materials.

Skills

Administrative support

Microsoft Office

Security clearance

Time management

Communication skills

Records management

Budget reporting

Training coordination

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

APL database applications

Microsoft Office Suite

Document security tools

Job description

Johns Hopkins Applied Physics Laboratory (APL) is seeking a proactive Group Administrator to support a 60+ person team within a centralized IT environment. You will manage travel, purchasing, security, and reporting while preparing budgets and staff documents.

You will draft security procedures, support classified document handling, and help coordinate hiring and staff events. The role requires a high school diploma with 5 years of experience and the ability to obtain a Secret clearance; a