Group Admin Specialist: Security & Ops Support

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD is seeking a Group Administrator to provide comprehensive administrative and operational support for a 60+ person team within a 1,200+ person department. You will prepare budgets, organize meetings, manage travel and purchasing, and draft security-related documentation.

You will also support staff with secure document handling, manage the group’s electronic library, and assist with interviews and staff development.

Qualifications

• High school diploma with 5+ years of administrative experience.
• 4+ years as secretary, office administrator, or related role.
• Ability to obtain a Secret security clearance.
• Strong work ethic and discretion with confidential information.
• Proven ability to manage multiple priorities and solve problems.

Responsibilities

• Assist the group’s management with administrative and operational support; monitor training, timecards, PMP schedules, travel, purchasing, security and staff expenses.
• Prepare monthly reports and quarterly comparative analyses; issue purchase requisitions and travel authorizations.
• Draft security-related documentation and procedures; support security inspections and training for new staff.
• Prepare and format formal documents and presentations; ensure compliance with security requirements.
• Track group equipment resources, lifecycles, and replacements; manage supplies and special orders.
• Coordinate with recruiting and HR teams to schedule interviews and distribute materials.

Skills

Verbal communication

Written communication

Proofreading

Microsoft Office

Problem-solving

Multitasking

Discretion

Education

High school diploma

Bachelor's degree

Tools

Security clearance knowledge

Job description

The Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD is seeking a Group Administrator to provide comprehensive administrative and operational support for a 60+ person team within a 1,200+ person department. You will prepare budgets, organize meetings, manage travel and purchasing, and draft security-related documentation.

You will also support staff with secure document handling, manage the group’s electronic library, and assist with interviews and staff development.