Senior Administrative Specialist, Public Relations Assistant

Jobtailor; Raleigh (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

Duke Energy's Government & Community Relations department seeks an experienced administrative professional in North Carolina. The role provides integral support to district managers and vice presidents, handling correspondence, reports, and agenda documentation.

Responsibilities include maintaining calendars, coordinating travel, and ensuring accurate data across multiple sources. Strong MS Office skills and clear communication are essential in a fast-paced environment.

Qualifications

• High School Diploma or GED.
• Minimum eight years of related work experience.
• Strong administrative or secretarial experience.
• Proficient with Microsoft Office, especially Excel and PowerPoint.
• Excellent verbal and written communication, detail-oriented, and able to multitask.
• Able to interface effectively with multiple levels across the department.

Responsibilities

• Provide integral support to Duke Energy's Government & Community Relations department.
• Support district managers and VPs in community relations.
• Prepares correspondence, reports, presentations, agendas, minutes, etc.
• Prepares and updates functional reports from multiple sources.
• Receives, screens and directs calls, visitors, mail and e-mail.
• Maintains files and calendars; coordinates travel and meetings.

Skills

Effective Communication

Detail Orientation

Prioritization

Interpersonal Skills

Multi-Tasking Ability

Education

High School Diploma

GED

Tools

Microsoft Excel

Microsoft PowerPoint

Report Preparation

Data Compilation

Invoice Processing

Job description

• Provide integral support to Duke Energy's Government & Community Relations department
• Support district managers and vice presidents in community relations
• Prepares correspondence, reports, presentations, agendas, minutes, etc.
• Prepares and updates functional reports or records requiring compilation of information from multiple sources
• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Maintains files and calendars
• Arranges business travel, coordinating meeting arrangements, and tracking expenses
• Supports regional volunteer coordination
• Assists with social media monitoring
• Supports NC storm/emergency preparedness plan pre/during/post event
• Manages foundation grant inquiries and processing
• Processes invoices
• Monitors and manages all emails and calls into the NC Environmental Justice account
• Assists with time entry for the North Carolina State President’s organization
• Ensures accuracy of community relations managers’ key contact lists
• Updates individual budget reports for community relations managers

Requirements

• High School Diploma/GED
• Eight (8) years minimum of related work experience
• Prior strong administrative or secretarial experience
• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint
• Demonstrated ability to multi-task and prioritize assignments
• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner
• Demonstrated ability to be detail-oriented, ensuring tasks are done with accuracy
• Ability to effectively interface with multiple across a department, e.g. managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office applications, effective communication skills, and the ability to manage multiple tasks in a fast-paced environment. Ensures accuracy in documentation and reporting while maintaining effective relationships across various levels of the organization.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Strong Administrative Experience
• Effective Communication Skills
• Detail-Oriented
• Multi-Tasking Ability

ATS Optimization Keywords

Hard Skills

• Microsoft Excel
• Microsoft PowerPoint
• Report Preparation
• Data Compilation
• Invoice Processing

Soft Skills

• Effective Communication
• Detail Orientation
• Prioritization
• Interpersonal Skills

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Community Relations
• Government Relations
• Volunteer Coordination
• Emergency Preparedness
• Environmental Justice