Executive Assistant II - Nuclear Corporate

Duke Energy; United States; Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Duke Energy in Charlotte, NC, is seeking an Executive Assistant to support the Chief Nuclear Officer. The role requires handling confidential information, preparing correspondence, and coordinating calendars, travel, and meetings with discretion and professionalism.

You will use Microsoft Office at a high level, manage multiple priorities, and partner with senior leaders and staff to ensure seamless operations and timely decision making.

Qualifications

• Bachelor’s degree and 6 years of related administrative support experience.
• Ability to manage confidential information with the highest integrity.
• Proficient in Microsoft Office products and calendar management.

Responsibilities

• Proactively manage the time and support the senior leadership team.
• Coordinate travel arrangements, including international travel, and meeting logistics.
• Prepare agendas, minutes, and correspondence for executive meetings.
• Maintain confidential records and analyze data from multiple sources.
• Prepare expense reports and reconcile statements; review and approve others' expenses.

Skills

Communication skills

Time management

Discretion/Confidentiality

Interpersonal skills

Organizational skills

Education

Bachelor’s degree

10+ years of related administrative support experience

Tools

Outlook

Excel

Word

PowerPoint

Teams

Job description

More than a career - a chance to make a difference in people's lives. Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Summary

This is a stand‑alone position who provides support to the Chief Nuclear Officer. Exercises confidentiality, tact and diplomacy. Uses business software applications (e.g., Microsoft Office products) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e‑mail. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Completes work with a limited degree of supervision; serves in a non‑exempt capacity.

Responsibilities

It is the responsibility of the Executive Assistant to proactively manage the time and support the work effectiveness of the senior leadership team. This position anticipates the needs of the executive(s) and based on knowledge of the leader’s mode of operation and individual preferences, coordinates, researches, compiles, and organizes any work necessary to meet those needs. Incumbents may exercise considerable judgment and discretion in the performance of their duties. This position requires a high degree of professionalism, confidentiality, organizational, time management skills, knowledge of the enterprise, verbal and written communication skills, and interpersonal skills.

Specific duties are as follows:

• Screens calls for the executive(s) and responds to moderately complex inquiries from management employees or external sources.
• Communicates sensitive information to senior management or external sources, as appropriate.
• Coordinates with internal and external executive‑level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers, and developing agendas or recreational programs for non‑local group meetings or events.
• This may also include conducting research and compiling information for quarterly or annual reports, departmental projects or company task forces, where information must be gathered and compiled from a variety of sources.
• Receives general direction.
• Identifies needs and initiates administrative projects.
• Performs considerable coordination and follow‑through.
• Sets priorities and procedures for accomplishing work and may delegate portions to others.
• Manages the electronic mail of the executive in their absence.
• Reviews incoming mail, makes decisions as to proper handling and prepares responses or delegates/manages responses by others.
• Maintains confidential records and reports.
• Collects, compiles and analyzes data from several sources of information.
• May request others to collect and calculate the data.
• Provides support in preparation for the executive's meetings.
• May coordinate the preparation or compilation of various meeting materials.
• Interfaces with subordinates of the executive to plan and coordinate materials.
• Coordinating senior leadership meetings with multiple level attendees, including information gathering, logistics, calendar coordination, day‑of logistics, etc.
• Utilizes Microsoft Office Products at a high level of proficiency.
• Prepares and revises documents for use by executive management, e.g., Corporate Calendar.
• Prepares expense reports and reconciliation statements.
• Reviews and approves, within delegated parameters, expense reports of others.
• Coordinates travel arrangements, including international travel, and meeting preparations.
• Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
• Maintains a consistently high level of availability to provide support to the executive(s) according to the executive's schedule.
• May require flexibility in work hours or locations.
• May require some travel.
• Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations.
• Understands the work preferences and needs of the executive(s).
• Communicates effectively with other executives and their support staffs.
• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
• Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time of the executive.
• Prepares correspondence and written communications using a variety of excellent written communication skills.

Qualifications

Basic / Required Qualifications: Bachelor’s degree and 6 years of work‑related experience or High School diploma/ GED and at least 10 plus years of related administrative support experience.

Desired Qualifications

• Previous experience supporting Nuclear Executives
• Experience gathering information and compiling materials for leadership and board meetings
• Experience booking international travel arrangements
• Coordinating meetings with ELT and SMC members
• Ability to manage confidential information with the highest integrity.
• Utilization of Microsoft Office Products at a high level of proficiency, including Outlook, specifically organizing and scheduling calendars for multiple executives; managing emails and demonstrated experienced user of Excel, Word, Power Point and Teams.
• Ability to research independently, multi‑task, and meet deadlines under tight timeframes.
• Demonstrated ability to build working relationships with all levels of organization - inside and outside of Duke Energy
• Ability to work effectively in a work plan driven / team environment.

Specific Information

The incumbent will primarily be based in Charlotte but could require occasional travel to other sites.

Hybrid Mobility Classification

Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees must live within a reasonable commute to their designated Duke Energy facility, not greater than 50 miles one way. Employees are expected to report to their assigned Duke Energy facility as required and directed by their manager, on average 3 full workdays per regular workweek.

Travel Requirements

5-15%

Relocation Assistance

Provided (as applicable)

No Represented/Union Position

No Visa Sponsored Position

No. This is not a Visa Sponsored Position.

This role requires the ability to work lawfully in the U.S. without employment‑based immigration sponsorship, now or in the future.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Privacy

Do Not Sell My Personal Information (CA) Terms of Use Accessibility

We are one of the largest electric power holding companies in the United States, supplying and delivering electricity to approximately 7.4 million U.S. customers. We have approximately 52,700 megawatts of electric generating capacity in the Carolinas, the Midwest and Florida – and natural gas distribution services serving more than 1.5 million customers in Ohio, Kentucky, Tennessee and the Carolinas. Our commercial and international businesses own and operate diverse power generation assets in North America and Latin America, including a portfolio of renewable energy assets. Regardless of your skill set or specific interest, we're looking for the best and brightest talent in the industry. Our people make us great - and we're always looking for more. Find your career path today at Duke Energy, where it's more than a career - it's a chance to make a difference in people's lives.

Duke Energy is an Equal Opportunity Employer and complies with the laws set forth in the Department of Labor EEO Poster and Supplement.