Executive/Special Assistant to the CEO

Jobtailor; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking a detail-oriented project coordinator to support NC-based rural initiatives and board activities. The role focuses on calendar coordination, meeting prep, document decisions, and turning commitments into action.

You will manage confidential information, assist with grant reporting, and prepare board packets. The position requires strong organization, independent work habits, and willingness to participate in occasional in-person Durham meetings.

Qualifications

• High School Diploma or equivalent is required.
• Preference for 2-year degree or coursework toward one.
• Experience coordinating multiple projects with diligence.
• Interest in rural communities, equity, and local leadership.
• Strong organizational and time management skills.
• Experience with electronic file management systems such as MS SharePoint.
• Excellent written communication skills.
• Strong interpersonal and durable communication skills.
• Experience planning and coordinating meetings.
• Ability to work independently with minimal supervision.
• Excellent judgment while maintaining confidentiality.
• Reliable transportation.
• MS Office Suite, including Microsoft Excel, with basic to intermediate proficiency.
• Expertise using virtual meeting programs such as Zoom, Google Meet, and Teams.
• Background check required.
• Availability on multiple weekdays between 8am and 6pm.
• Availability for monthly in-person meetings in Durham, NC.
• Availability for occasional meetings/events after traditional weekday office hours and select Saturdays.

Responsibilities

• Coordinate calendars, prepare materials, document decisions, and ensure commitments become action
• Manage confidential information with discretion
• Assist with grant reporting and project documentation
• Support Board of Directors meetings and committee work
• Prepare Board meeting packets and supporting materials
• Perform duties that advance NC 100's mission
• Coordinate multiple projects across NC 100 initiatives
• Lead and support meeting facilitation
• Develop and maintain project timelines and tracking systems
• Monitor milestones, deliverables, and partner commitments
• Follow up with partners to ensure timely completion of commitments

Skills

Project Coordination

Organizational Skills

Written Communication

MS Office Suite Proficiency

Meeting Facilitation

Interpersonal Communication

Judgment

Independence

Diligence

Education

High School Diploma or Equivalent

2-year degree coursework

Tools

MS SharePoint

Microsoft Excel

Zoom

Google Meet

Microsoft Teams

Job description

• Coordinate calendars, prepare materials, document decisions, and ensure commitments become action


• Manage confidential information with discretion


• Assist with grant reporting and project documentation


• Support Board of Directors meetings and committee work


• Prepare Board meeting packets and supporting materials


• Perform duties that advance NC 100's mission


• Coordinate multiple projects across NC 100 initiatives


• Lead and support meeting facilitation


• Develop and maintain project timelines and tracking systems


• Monitor milestones, deliverables, and partner commitments


• Follow up with partners to ensure timely completion of commitments

Requirements

• High School Diploma or Equivalent


• Preference for 2-year degree or current coursework toward a 2-year degree


• Experience coordinating multiple projects simultaneously with strong diligence


• Interest in rural communities, equity, and local leadership


• Strong organizational and time management skills


• Experience with electronic file management systems such as MS SharePoint


• Excellent written communication skills


• Strong interpersonal and durable communication skills


• Experience planning and coordinating meetings


• Ability to work independently with minimal supervision


• Excellent judgment while maintaining confidentiality


• Reliable transportation


• MS Office Suite, including Microsoft Excel, with basic to intermediate proficiency


• Expertise using virtual meeting programs such as Zoom, Google Meet, and Teams


• Background check required


• Availability on multiple weekdays between 8am and 6pm


• Availability for monthly in-person meetings in Durham, NC


• Availability for occasional meetings/events after traditional weekday office hours and select Saturdays

Core Competencies

Demonstrates strong organizational and time management skills while coordinating multiple projects and supporting Board activities. Proficient in managing confidential information and utilizing electronic file management systems to ensure effective project documentation and communication.

Highest-signal resume keywords

• Project Coordination


• Organizational Skills


• Written Communication


• MS Office Suite Proficiency


• Meeting Facilitation

ATS Optimization Keywords

Hard Skills

• Project Documentation


• Electronic File Management


• Meeting Planning


• Timeline Development


• Milestone Monitoring

Soft Skills

• Interpersonal Communication


• Judgment


• Independence


• Diligence

Certifications & Qualifications

• High School Diploma or Equivalent


• Background Check

Industry Keywords

• Rural Communities


• Equity


• Local Leadership

Tools & Technologies

• MS SharePoint


• Microsoft Excel


• Zoom


• Google Meet


• Microsoft Teams