Executive Assistant II – Nuclear Corporate

Jobtailor; Charlotte (NC); On-site; USD 95,000 - 120,000; Full time

Job summary

Duke Energy in Charlotte, NC seeks an experienced Executive Administrative Specialist to support the Chief Nuclear Officer. The role requires proactive time management, confidentiality, and coordination of meetings, travel, and communications with senior leaders.

Responsibilities include preparing materials for leadership and board meetings, managing executive emails, organizing complex calendars, and coordinating domestic and international travel.

Qualifications

• Bachelor's degree and 6 years of work-related experience or high school diploma/GED and at least 10 years of related administrative support experience.
• Previous experience supporting Nuclear Executives preferred.
• Experience gathering information and compiling materials for leadership and board meetings preferred.
• Experience booking international travel arrangements preferred.
• Experience coordinating meetings with ELT and SMC members preferred.
• Ability to manage confidential information with the highest integrity.
• High proficiency in Microsoft Office products (Outlook, Excel, Word, PowerPoint, Teams).
• Experience organizing and scheduling calendars for multiple executives.
• Experience managing executive emails.
• Ability to research independently, multitask, and meet deadlines.

Responsibilities

• Provide stand-alone executive administrative support to the Chief Nuclear Officer.
• Proactively manage executive time and support senior leadership effectiveness.
• Screen calls and respond to moderately complex inquiries.
• Communicate sensitive information to senior management and external sources.
• Coordinate scheduling, outside speakers, agendas, and executive activities.
• Research, gather, compile, and organize information for reports and leadership meetings.
• Initiate administrative projects, set priorities, and delegate work as appropriate.
• Manage the executive's email during absences and prepare responses.
• Maintain confidential records and reports; collect, compile, and analyze data.
• Prepare meeting materials and coordinate with executive subordinates.
• Coordinate senior leadership meetings, including logistics and day-of support.
• Prepare and revise executive-management documents using Microsoft Office.
• Prepare expense reports and reconciliation statements; review and approve others' expense reports.
• Coordinate domestic and international travel arrangements and meeting preparations.
• Maintain availability according to executive schedules and address needs proactively.
• Maintain knowledge of Duke Energy's organization and business operations.
• Handle calls, mail, visitors, and appointments.
• Prepare correspondence and written communications.

Skills

Calendar Scheduling

Email Management

Data Compilation

Report Preparation

Expense Reporting

Multitasking

Relationship Building

Education

Bachelor's degree

High school diploma/GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

• Provide stand-alone executive administrative support to the Chief Nuclear Officer


• Proactively manage executive time and support senior leadership effectiveness


• Screen calls and respond to moderately complex inquiries


• Communicate sensitive information to senior management and external sources


• Coordinate scheduling, outside speakers, agendas, recreational programs, and executive-level activities


• Research, gather, compile, and organize information for reports, projects, task forces, leadership meetings, and board meetings


• Initiate administrative projects, set priorities and procedures, coordinate follow-through, and delegate work as appropriate


• Manage the executive's email during absences and prepare or coordinate responses


• Maintain confidential records and reports; collect, compile, and analyze data


• Prepare meeting materials and coordinate with executive subordinates


• Coordinate senior leadership meetings, including logistics, calendar coordination, information gathering, and day-of support


• Prepare and revise executive-management documents using Microsoft Office


• Prepare expense reports and reconciliation statements; review and approve others' expense reports within delegated parameters


• Coordinate domestic and international travel arrangements and meeting preparations


• Maintain availability according to executive schedules and proactively address needs and issues


• Maintain knowledge of Duke Energy's organization and business operations


• Handle calls, mail, visitors, and appointments


• Prepare correspondence and written communications

Requirements

• Bachelor's degree and 6 years of work-related experience OR high school diploma/GED and at least 10 years of related administrative support experience


• Previous experience supporting Nuclear Executives preferred


• Experience gathering information and compiling materials for leadership and board meetings preferred


• Experience booking international travel arrangements preferred


• Experience coordinating meetings with ELT and SMC members preferred


• Ability to manage confidential information with the highest integrity


• High proficiency in Microsoft Office products, including Outlook, Excel, Word, PowerPoint, and Teams


• Experience organizing and scheduling calendars for multiple executives


• Experience managing executive emails


• Ability to research independently, multitask, and meet deadlines under tight timeframes


• Ability to build working relationships with all organizational levels inside and outside Duke Energy


• Ability to work effectively in a work-plan-driven/team environment


• Must be able to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future


• Must live within a reasonable commute of the designated Duke Energy facility, not greater than 50 miles one way


• Expected to report to the assigned facility, on average, 3 full workdays per regular workweek


• May require flexibility in work hours or locations


• May require some travel

Core Competencies

Demonstrates expertise in executive administrative support, including managing confidential information, coordinating complex schedules, and preparing materials for leadership meetings. Proficient in Microsoft Office and capable of building strong relationships across organizational levels.

Highest-signal resume keywords

• Executive Administrative Support


• Microsoft Office Proficiency


• Confidential Information Management


• Meeting Coordination


• Travel Arrangement Management

Hard Skills

• Calendar Scheduling


• Email Management


• Data Compilation


• Report Preparation


• Expense Reporting

Soft Skills

• Multitasking


• Relationship Building


• Effective Communication
  
• Problem Solving


• Team Collaboration

Industry Keywords

• Nuclear Executive Support


• Leadership Meetings


• Board Meetings


• Duke Energy Operations


• Confidential Records Management

Tools & Technologies

• Microsoft Outlook


• Microsoft Excel


• Microsoft Word


• Microsoft PowerPoint


• Microsoft Teams