Senior Administrative Specialist – Operations & Records

City of Laredo; Laredo (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Laredo is seeking an experienced administrative support specialist to manage invoices, records, and correspondence. The role involves scheduling, project support, and ensuring records accuracy across departments.

Candidates should have a Bachelor's degree and at least five years in high-level admin roles, with strong computer skills, and the ability to handle confidential information and tight deadlines.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• 5+ years of experience in high level administrative support.

Responsibilities

• Handle invoices, quotes, and billing questions.
• Assist with records management, filing, and retrieval of materials.
• Maintain inventory of office/janitorial supplies and fire equipment.
• Prepare and maintain personnel records and documents.
• Greet visitors, route calls, and handle mail and inquiries.

Skills

Planning & organization

Time management

Customer service

Written communication

Interpersonal skills

Confidentiality

Following directions

Team collaboration

Education

Bachelor's degree in Business Administration or Public Administration

Tools

ESO Solutions Software Program

WebEOC Software Program

Job description

City of Laredo is seeking an experienced administrative support specialist to manage invoices, records, and correspondence. The role involves scheduling, project support, and ensuring records accuracy across departments.

Candidates should have a Bachelor's degree and at least five years in high-level admin roles, with strong computer skills, and the ability to handle confidential information and tight deadlines.