Administrative Assistant – AP & Records Specialist

City of Laredo; Laredo (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Laredo is seeking an Administrative Support Clerk to provide frontline office assistance for one or more departments, answer calls, manage mail, prepare reports, and assist with accounts payable checks. This role requires strong customer service, accurate data entry, data organization, and clear written and verbal communication to support city operations.

Applicants must have a high school diploma and be able to work in a city office environment with attention to detail and professional

Qualifications

• High School diploma or G.E.D. equivalency.
• At least six (6) months of general work experience.
• Valid Texas Driver License; out-of-state license must be converted within 6 months.

Responsibilities

• Assists patrons and service providers with general customer service.
• Performs routine clerical tasks; data entry; prepares and maintains records.
• Prepares, maintains, processes, and distributes reports and records.
• Process invoices ensuring data integrity and timely payment.
• Maintain vendor relationships and assist with year-end document processing.

Skills

Customer service

Data entry

Records management

Communication

Organizational skills

Education

High School diploma or G.E.D. equivalency

Tools

Micrsoft Office

AS400 (Green Screen)

Navaline 5

Job description

City of Laredo is seeking an Administrative Support Clerk to provide frontline office assistance for one or more departments, answer calls, manage mail, prepare reports, and assist with accounts payable checks. This role requires strong customer service, accurate data entry, data organization, and clear written and verbal communication to support city operations.

Applicants must have a high school diploma and be able to work in a city office environment with attention to detail and professional