Administrative Clerk, Senior

PG&E; San Ramon (CA); Hybrid; USD 50,000 - 75,000; Full time

Job summary

PG&E is seeking an Administrative / Clerical professional to provide comprehensive support to one or more managers or departments. Responsibilities include meeting logistics, communications, documentation, training coordination, data entry, payroll time reporting, and onboarding.

The role is hybrid, with time split between a remote office and the San Ramon location, reporting to San Ramon twice a month. Compensation reflects the Bay Area market, with a wide pay range depending on skills and

Qualifications

• High School or GED diploma required.
• Administrative experience of 3 years required.

Responsibilities

• Handles duties with minimal guidance or direction.
• Applies advanced understanding of the work within the group supported.
• Implements administrative process improvements and practices.
• Mentors other administrative staff.
• Applies detailed but broad understanding of company operations and organizational procedures.
• Provides assistance in developing databases, spreadsheets or reports.
• Uses judgment and initiative to answer and direct internal and external inquiries.
• Coordinates room scheduling, meeting preparations, and travel arrangements.
• Assists with written and verbal communications; manages phones and messages.
• Updates documents and filing systems; routes correspondence.
• Orders and maintains inventory of items; schedules service/maintenance for equipment.
• Manages/tracks training requirements for the work group.
• Provides back-up administrative support for other groups.
• Enters data into standard systems or spreadsheets.
• Performs payroll time-card processing and error troubleshooting.
• Assists in onboarding new hires; may assist with HR processing.
• Prepares invoices, purchase orders, and expense reports.

Skills

Administrative experience

Education

High School diploma or GED

Tools

MS Office

Payroll systems (CATS)

SAP

MDS

Job description

Requisition ID# 175296

Job Category: Administrative / Clerical

Job Level: Individual Contributor

Business Unit: Energy Delivery

Work Type: Hybrid

Job Location: San Ramon

Department Overview

The Wildfire, Emergency and Operations (WEO) organization is responsible for oversight of PG&E's wildfire operations and associated mitigations. The organization is responsible for the development and maintenance of consistent processes and work standards associated with sustainable wildfire and emergency response preparedness operations in line with our regulatory policies and practices. Operational Safety, Enterprise Corrective Action Program, Safety Programs, Contractor Safety, and Transportation Safety & Compliance is also embedded within Wildfire, Emergency and Operations.

WEO partners with leaders in Energy Delivery and other parts of the business to develop and recommend a strategic direction for emergency preparedness, emergency response and public partnerships. Wildfire, Emergency and Operations is comprised of roughly 1,792 coworkers

Position Summary

Provides administrative and clerical support to one or more managers/supervisors, group and/or department staff. Typically performs most or all of the following responsibilities: meeting logistics, written and verbal communications, documentation and records management, maintaining office supplies, coordinating department training, backing up other admin teams, data entry, time reporting, employee on-boarding, purchasing, and special projects.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory. Will report to San Ramon twice a month.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.

Bay Area Minimum: $36.06
Bay Area Maximum: $54.33

&/OR

California Minimum: $34.13
California Maximum: $51.44

This job is also eligible to participate in PG&E's discretionary incentive compensation programs.

Job Responsibilities

• Handles duties with minimal guidance or direction.
• Applies advanced understanding of the work within the group supported.
• Implements administrative process improvements and practices.
• Mentors other administrative staff
• Applies detailed but broad understanding of company operations and organizational procedures.
• Provides assistance in developing databases, spreadsheets or reports.
• Uses judgment and initiative to answer and direct internal and external inquiries.
• Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
• Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.
• Updates documents, route incoming correspondence, maintains filing system.
• Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance
• Manages/coordinates/tracks training requirements for work group.
• Provides back-up administrative/clerical support for other groups.
• Enters and maintains data into standard systems or into spreadsheets.
• Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
• Assists in the on-boarding process for new- hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
• Prepares invoices, purchase orders and/or expense reports as required
• Coordinates and/or performs projects.

Qualifications

Minimum:

• High School or GED-General Educational Development-GED Diploma
• Administrative experience, 3 years

Desired:

• Associates Degree or equivalent experience
• Advanced knowledge of MS Office including: Access, Outlook, Excel, PowerPoint and Word.
• Advanced knowledge of payroll systems (CATS)
• Advanced knowledge of other important business systems applicable to the position (SAP, MDS, etc.)
• Advanced business understanding
• Advanced oral/written communication skills

Pre-Employment Testing

PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website.

• Clerical Test Battery