Senior Administrative Specialist - Higher Education Ops

Florida Gulf Coast University; Lexington (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Florida Gulf Coast University seeks an Administrative Specialist II to manage day-to-day administrative operations in the Department of Language & Literature. You will supervise support staff and handle calendar management, visitor support, and inquiries, while coordinating fiscal and HR processes.

The role requires strong MS Office skills, attention to detail, and the ability to work across teams in a higher education setting.

Qualifications

• Requires high school diploma with six years of full-time related experience.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).
• Bachelor’s degree or equivalent combination of education/experience may be considered.]
• Preferred: experience in higher education and with Ellucian Banner, Cognos, Gulfline.

Responsibilities

• Provide advanced administrative support including calendar management, scheduling, greeting visitors, and handling inquiries.
• Perform transactional fiscal duties: transfers, expenditures, internal accounting records, and related processing.
• Handle purchasing: quotes, PO entry, P‑Card maintenance, and reconciliations.
• Maintain electronic and physical records, databases, and HR-related paperwork in coordination with central HR.
• Track payroll-related documents, time sheets, and payroll certifications; assist with payroll reconciliation.

Skills

Microsoft Office

Education

Bachelor’s Degree

High School Diploma

Tools

Ellucian Banner

Cognos

Gulfline

Job description

Florida Gulf Coast University seeks an Administrative Specialist II to manage day-to-day administrative operations in the Department of Language & Literature. You will supervise support staff and handle calendar management, visitor support, and inquiries, while coordinating fiscal and HR processes.

The role requires strong MS Office skills, attention to detail, and the ability to work across teams in a higher education setting.