Executive Administrative Specialist - Health Sciences

Florida Gulf Coast University; Fort Myers (FL); Sur place; USD 23 000 - 28 000; Plein temps

Résumé du poste

Florida Gulf Coast University seeks an Administrative Specialist to support the Chair of the Department of Health Sciences and serve as a key administrative resource for faculty and Program Directors.

The role coordinates daily departmental operations, supports faculty and program needs, facilitates processes and communication, and supervises assigned support staff to ensure efficient department functioning. FGCU emphasizes curiosity, collaboration, accountability and respect.

Qualifications

• Requires high school diploma and four years of related experience.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).
• Bachelor's degree preferred; combinations of education/experience may be considered.

Responsabilités

• Provide comprehensive administrative support to the Chair, including calendar and meeting coordination.
• Coordinate administrative needs for faculty and Program Directors and ensure timely follow-through.
• Maintain effective administrative systems, workflows, records, electronic files, and databases.
• Prepare and coordinate department communications, emails, memos, announcements, and presentations.
• Assist students and connect them with appropriate faculty or offices.
• Handle fiscal and transactional tasks, including transfers and accounting records.
• Coordinate purchasing, quotes, P-Card documentation, and vendor payments.
• Support HR processes and faculty/staff searches; assist with paperwork.
• Arrange travel for department members and guests; manage related logistics.
• Update department website content as needed.

Connaissances

Strategic thinking

Reliability

Interpersonal skills

Office procedures

Accounting procedures

Verbal and written communication

Organizational skills

PC proficiency

Record keeping

Independent work

Team collaboration

People management

Policy interpretation

Formation

High school diploma

Bachelor's degree

Outils

Ellucian

Banner

Cognos

Gulfline

Description du poste

Florida Gulf Coast University seeks an Administrative Specialist to support the Chair of the Department of Health Sciences and serve as a key administrative resource for faculty and Program Directors.

The role coordinates daily departmental operations, supports faculty and program needs, facilitates processes and communication, and supervises assigned support staff to ensure efficient department functioning. FGCU emphasizes curiosity, collaboration, accountability and respect.