Advancement Operations Specialist

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking an Administrative Assistant II in the Advancement area. The role supports the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving, coordinating budgets, events, and data management to ensure smooth operations.

The position requires a high school diploma with extensive experience, strong Microsoft Office skills, and the ability to supervise staff and coordinate across units.

Qualifications

• Requires a high school diploma and eight years of full-time experience related to the function.
• Experience providing administrative support including budget management, payroll, calendars, or project coordination.
• Proficient with Microsoft Office Suite and general office software; combination of education/experience may be considered.

Responsibilities

• Provide administrative support to the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving.
• Coordinate meetings, events, and conferences for the advancement office.
• Monitor budgets, purchasing, and payroll activities for the unit.
• Maintain records, data management, and correspondence in support of departmental goals.
• Supervise staff or students as appropriate and assist with reporting across units.

Skills

Interpersonal communication

Verbal communication

Written communication

Calendar management

Project coordination

Budget understanding

Office software

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office Suite

Raiser’s Edge

Workday

Job description

Florida Gulf Coast University is seeking an Administrative Assistant II in the Advancement area. The role supports the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving, coordinating budgets, events, and data management to ensure smooth operations.

The position requires a high school diploma with extensive experience, strong Microsoft Office skills, and the ability to supervise staff and coordinate across units.