Senior Administrative Specialist Electrophysiology Scheduling

Gamma Phi Omega International; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

Michigan Medicine seeks an experienced administrative professional to support the Division of Cardiovascular Medicine. The role emphasizes proactive scheduling for multiple faculty across locations, calendar management, and communication with staff and external partners.

The successful candidate will draft correspondence, manage credentials processes, and maintain master scheduling in MiHeart, Outlook, and QGenda with autonomy and discretion. A hybrid work arrangement is available.

Qualifications

• Bachelor's degree or equivalent combination of education and 5+ years of work experience.
• Outstanding organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Works well independently and in collaboration with faculty and staff as a team.
• Strong verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative support to 8 Cardiovascular faculty, including scheduling across multiple locations and disseminating information to key personnel.
• Lead planning and execution of faculty events, guest visits, and symposia.
• Prepare agendas, minutes, and track action items to completion.

Skills

Organizational skills

Multi-tasking

Verbal and written communication

Independent judgment

Customer service mindset

Education

Bachelor's degree

Tools

MiChart

Chrome River

Elements

Zoom

M-Pathways

Outlook

Job description

Michigan Medicine seeks an experienced administrative professional to support the Division of Cardiovascular Medicine. The role emphasizes proactive scheduling for multiple faculty across locations, calendar management, and communication with staff and external partners.

The successful candidate will draft correspondence, manage credentials processes, and maintain master scheduling in MiHeart, Outlook, and QGenda with autonomy and discretion. A hybrid work arrangement is available.