Admin Asst Sr Healthcare

University Of Michigan; Michigan; Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

2:1 retirement match

Job summary

The University of Michigan seeks an administrative professional to support the Cardiothoracic team, including calendar and email management, meeting coordination, and travel logistics for conferences and interviews.

Proficiency with Outlook/Teams, Word, and Excel, plus strong organizational skills and discretion, is required. Hybrid work options are available; schedule is typically Monday–Friday, 8:00am–5:00pm.

Qualifications

• High school diploma or equivalent.
• 3+ years of progressively responsible administrative experience.
• Proficiency with Outlook/Teams, Word and Excel; ability to learn new systems.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Excellent customer service and discretion with sensitive information.

Responsibilities

• Provide administrative support for Division Director and Cardiothoracic faculty, including calendar management and email support.
• Coordinate meetings and catering; manage complex scheduling.
• Serve as primary purchaser for the Cardiothoracic area; handle supplies and delivery tracking.
• Coordinate travel, conferences, and interview logistics for candidates.
• Support CME applications and related conferences.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Outlook/Teams

Word

Excel

Job description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

This role provides high-level administrative and operational support for the Cardiothoracic team, which includes the faculty and fellowship coordination. This role supports Cardiothoracic faculty and leadership through calendar and email management, meeting coordination, scheduling support in QGenda, and logistics for travel, conferences, and candidate interviews. The position also provides select shared administrative support across units, including backup for Interventional Radiology.

Responsibilities*

Provide administrative support for Division Director and Cardiothoracic faculty, including complex calendar management, email support, meeting coordination, and catering.

Serve as the primary purchaser for the Cardiothoracic area; order and track supplies and materials as needed and ensure delivery time.

Serve as administrative contact for Cardiothoracic Fellowship program.

Process purchasing requests and resolve order issues as needed.

Conduct regular check-ins (e.g., weekly) to track action items and ensure follow-through on priorities.

Draft and maintain Cardiothoracic schedules in scheduling platform (QGenda); coordinate schedule changes, and troubleshoot conflicts in partnership with publishing faculty.

Coordinate travel, conferences, and related logistics (reservations, itineraries, deadlines, and documentation).

Provide logistical support for candidate interviews and visit days, including scheduling, hosting coordination, and day‑of needs.

Coordinate quarterly dosimetry badges for assigned staff and support timely completion of required steps.

Support unit events and activities (e.g., holiday events, candidate hosting/interview days) and other projects as assigned.

Provide support for CME applications and conferences.

Required Qualifications*

High school diploma or equivalent and 3+ years of progressively responsible administrative experience, or an equivalent combination of education and experience.

Demonstrated experience with administrative coordination in a fast‑paced environment.

Proficiency with common office software (e.g., Outlook/Teams, Word, Excel) and ability to learn new systems.

Excellent organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.

Strong customer service, communication, and discretion when handling sensitive information.

Desired Qualifications*

Experience supporting faculty/physicians and coordinating complex calendars.

Experience with U‑M systems (e.g., Marketplace) and/or scheduling tools such as QGenda.

Experience coordinating interviews, events, or travel logistics.

Familiarity with clinical/academic medical environment workflows.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U‑M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world‑class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

Monday - Friday, 8:00am -5:00pm

Work Locations

CVC

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.