Senior Administrative Specialist

Leidos; Odenton (MD); On-site; USD 67,000 - 123,000; Full time

Job summary

Leidos is seeking a Senior Administrative Specialist to support the National Security Sector, enhancing operational readiness for USCYBERCOM. This role entails managing administrative operations while ensuring efficient communication and logistics, requiring extensive experience and a Top Secret clearance.

Qualifications

• Ten plus years of experience in administrative support at a senior level within the DoD or US Government.
• Proven ability to manage tasks independently in a fast-paced environment.
• Active Top Secret clearance required.

Responsibilities

• Provide high-level administrative support to USCYBERCOM.
• Manage schedules, events, and meeting logistics.
• Develop and maintain standard operating procedures.

Skills

Communication

Organization

Multitasking

Coordination

Education

Bachelor’s degree in business administration or Public Administration

Tools

Microsoft Office Suite

Workflow Management Systems

JIRA

Job description

Description

Looking for an opportunity to make an impact?

At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. The Leidos National Security Sector (NSS) combines technology-enabled services and mission software capabilities in the areas of cyber, logistics, security operations, and decision analytics to support our defense and intel customers’ mission to defend against evolving threats around the world.

Your greatest work is ahead!

The National Security Sector (NSS) seeks a highly qualified and trained Senior Administrative Specialist to support to elements of United States Cyber Command (USCYBERCOM) through high-level administrative and business operations support across multiple organizations, ensuring seamless day-to-day functionality, supporting strategic coordination, and contributing to command readiness through efficient planning, communications, and task tracking. Individual will engage in activities supporting Leidos on-site contract support to USCYBERCOM J3 (Operations), Cyber National Mission Force (CNMF), and Joint Task Force-Ares (JTF-ARES). This opportunity is in anticipation of an upcoming contract award!

What you’ll be doing:

• Provide timely, accurate, relevant administrative support to elements of USCYBERCOM J3, Cyber National Mission Force (CNMF), and Joint Task Force-ARES (JTF-ARES).
• Coordinate daily administrative operations with internal and external entities.
• Schedule and manage meetings, events, and VIP visits, including logistical arrangements and briefing materials and reserve meeting spaces and coordinate audiovisual/telecom requirements in support of set and ad hoc meeting requirements.
• Prepare, track, and manage official correspondence and documentation in accordance with records management standards and create and distribute agendas, meeting minutes, and maintain action item trackers.
• Distribute read-ahead materials and meeting briefings.
• Maintain calendars, schedules, and organizational shared resources for situational awareness.
• Track and report ancillary training and compliance status and perform trend analysis, as directed by program leadership.
• Collect and consolidate feedback to support optimization of command battle rhythms and drive changes to activity reports to meet leadership intent.
• Update and manage workforce locator tools, personnel accountability trackers, and asset management systems.
• Manage and coordinate Workflow Management System (WMS) tasks, to include tracking responses and reporting status.
• Develop and maintain standard operating procedures (SOPs), checklists, manuals, and mission-related instructions.
• Plan and support technical exchanges, tabletop exercises (TTXs), conferences, and coordination events that support operational planning and execution.
• Facilitate logistics and scheduling for senior-level military, civilian, and foreign visitors, as appropriate.
• Identify and implement administrative process improvements to reduce redundancy and improve efficiency.
• Support human resource processes including hiring coordination, onboarding, training, and out-processing.

What does Leidos need from me?

• Active Top Secret clearance with SCI eligibility and Polygraph, or ability to obtain Polygraph once hired.
• Ten plus years’ experience performing Administrative Assistant support at the Senior-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.
• Proven ability to independently manage administrative tasks and multitask in a fast-paced, mission-focused setting while displaying excellent written and verbal communication skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and file management systems.
• Strong organizational and coordination skills with attention to detail.

Favorable if you have:

• Bachelor’s degree in business administration, Public Administration, or a related field.
• Prior experience supporting USCYBERCOM, with demonstrated understanding of USCYBERCOM organizational structure and mission.
• Deep experience using Workflow Management Systems (WMS), JIRA, or similar task tracking tools and extensive familiarity with records management, personnel accountability, and asset tracking systems.
• Demonstrated experience successfully planning and supporting high-level events and visits.
• Demonstrated ability to analyze and improve administrative processes, with focus on optimization to streamline activities.
• Intimate knowledge of DoD protocol for working with senior officials and foreign visitors.

Original Posting:

May 27, 2025

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $67,600.00 - $122,200.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.