Senior Administrative Specialist

Spherion Staffing South Central WI & Northern IL; Madison (WI); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading staffing agency is seeking a Senior Administrative Specialist for their office in Madison, WI. This full-time position supports operations by managing administrative tasks, coordinating meetings, and ensuring an exceptional experience for clients and visitors. Ideal candidates will bring at least 5 years of experience, exceptional organizational skills, and proficiency in Microsoft Office, thriving in a dynamic work environment.

Benefits

Health, dental, and vision insurance

401K

Paid holidays

PTO

Qualifications

• At least 5 years of experience in a professional, corporate environment.
• Strong customer service background with a focus on professionalism.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).

Responsibilities

• Greet and assist staff, visitors, and vendors with professionalism.
• Manage calendars, meeting logistics, and guest check-ins.
• Proactively identify ways to improve processes and enhance experiences.

Skills

Customer service

Communication

Detail-oriented

Organizational skills

Problem-solving

Education

High school diploma or equivalent degree

Associates or Bachelors degree preferred

Tools

Microsoft Office Suite

Job description

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Join to apply for the Senior Administrative Specialist role at Spherion Staffing South Central WI & Northern IL

Are you a polished administrative professional with a passion for delivering excellent service and keeping operations running smoothly? Our client, a highly respected investment organization, is seeking a full-time Administrative Specialist to join their onsite operations team. This position is front-and-center, serving as the first point of contact for guests and staff - ideal for someone who takes pride in professionalism, problem-solving, and process improvement.

The Senior Administrative Specialist is a key member of the internal operations team, responsible for delivering high-quality administrative support across the organization. This role is highly collaborative and customer-focused, requiring strong attention to detail, initiative, and a solutions-oriented mindset. The ideal candidate thrives in a dynamic environment, balancing multiple tasks such as calendar coordination, visitor management, internal event support, supply management, and communication handling. With a blend of independent work and teamwork, the Administrative Specialist helps ensure smooth day-to-day operations while identifying opportunities for process improvement and efficiency.

Highlights

• Temp To Hire
• Pay rate: $23+
• Benefits: Upon permanent hire, health, dental, and vision insurance, 401K, paid holidays, PTO, and more!
• Schedule: Monday-Friday, between 7:30 am and 5:00 pm
  
  

Responsibilities

• Greet and assist staff, visitors, and vendors with professionalism and warmth
• Manage calendars, meeting logistics, guest check-ins, conference room setups, and parking coordination
• Handle supply ordering, mail/package distribution, and maintain inventory
• Triage phone calls, emails, and correspondence with prompt and courteous responses
• Maintain key administrative records (visitor logs, badge access, invoice tracking, etc.)
• Assist with onboarding/offboarding, security access, internal events, and occasional facilities tasks
• Prepare meeting materials, coordinate travel, and troubleshoot office equipment
• Support internal events including a silent auction and employee engagement activities
• Proactively identify ways to improve processes and enhance the employee and guest experience
• Occasionally lift/move supplies or office furniture (up to 40 lbs)
• Other duties as assigned.
  
  

Qualifications

• High school diploma or equivalent degree required, Associates or Bachelors degree preferred
• At least 5 years of experience in a professional, corporate environment.
• Strong customer service background (beyond retail/call center), with a focus on professionalism and cross functional collaboration
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Strong written/verbal communication, organization, and time management skills.
• Detail-oriented, proactive, and adaptable in a dynamic, high-stakes environment and ability to work independently and as part of a team.
• Committed to growing in the role, not just a short-term stepping stone
  
  

Please apply to the Senior Administrative Specialist for immediate consideration!

#SPH1001

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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