Senior Administrative Secretary

State of Tennessee; Gallatin (TN); On-site; USD 39,000 - 48,000; Full time

Job summary

State of Tennessee in Gallatin seeks a skilled administrative professional to provide secretarial support and manage routine clerical tasks for the department. Under general supervision, you will assist executives, handle time management, and prepare correspondence and reports.

The role requires a high school diploma or equivalent and two years of clerical experience; additional education may substitute. A criminal background check and fingerprinting may be required.

Qualifications

• Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.
• OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Responsibilities

• Performs a variety of routine clerical functions such as compiling/assembling information for dissemination. Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
• Audits employee time sheets and business relevant documents for accuracy and completeness.
• Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e-mail, or personal contact. Provides polite and effective customer service to all individuals that contact the agency.

Skills

Active Learning

Listening

Speaking

Reading Comprehension

Service Orientation

Time Management

Education

High school diploma or equivalent

Clerical experience equivalence

Job description

State of Tennessee in Gallatin seeks a skilled administrative professional to provide secretarial support and manage routine clerical tasks for the department. Under general supervision, you will assist executives, handle time management, and prepare correspondence and reports.

The role requires a high school diploma or equivalent and two years of clerical experience; additional education may substitute. A criminal background check and fingerprinting may be required.