Senior Administrative & Programs Coordinator

The National Academies of Sciences, Engineering, and Medicine; City of Johnstown (NY); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan

Education assistance

Paid holidays & leave

Job summary

The National Academies of Sciences, Engineering, and Medicine seeks an orderly and reliable administrative professional to support the Biomedical and Health Sciences Program. You will coordinate complex scheduling, prepare meeting materials, and assist with travel logistics and database updates.

Under minimal supervision, you handle communications with committee members, draft routine correspondence, and help manage meetings from planning through post-event follow-up.

Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to plan and support extensive meeting activities.
• Strong written and verbal communication skills.
• Ability to work in a team environment and build relationships.

Responsibilities

• Perform routine and complex clerical tasks including scheduling, correspondence, mailings, meeting notes, and document maintenance.
• Coordinate logistics for internal and external meetings and workshops (virtual and in-person).
• Manage travel, lodging, catering, and virtual meeting setup; assist at meetings and resolve issues.
• Assist with formatting, editing, and proofreading publications as needed.
• Support basic research tasks like gathering citations and literature summaries.

Skills

Microsoft Office Suite

Scheduling meetings

Communication skills

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The National Academies of Sciences, Engineering, and Medicine seeks an orderly and reliable administrative professional to support the Biomedical and Health Sciences Program. You will coordinate complex scheduling, prepare meeting materials, and assist with travel logistics and database updates.

Under minimal supervision, you handle communications with committee members, draft routine correspondence, and help manage meetings from planning through post-event follow-up.